Board of Supervisors

Agendas, Minutes & Claims

Date: January 15, 2018

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Tuesday, January 15, 2018

TIME OF MEETING: 9:00 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Carroll County Compensation Board FY19 Elected Officials Salary
  2. Region XII FY19 Funding
  3. Wellmark FY19 Renewal
  4. 10:00 a.m. Closed Session per Iowa Code Chapter 20.17(3): Union Negotiation
  5. Recorder’s Office Discussion
  6. Resolution Naming Depositories
  7. Tax Abatements
  8. Approve Plats
  9. Approve Payables
  10. Discuss FY19 County Employee Salaries
  11. Manure Management Annual Updates:
    1. Alan Friedman, Section 27, Eden Township
    2. Ivan Halbur, Section 15, Washington Township
    3. Venner 2 Finisher Farm, Falcon Farms LLC, Section 30, Sac Township, Sac Co.
    4. Venner 1 Finisher Farm, Falcon Farms LLC, Section 2, Wheatland Township
  12. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, January 15, 2018 at 9:00 a.m. Central Standard Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Richard Ruggles, District 5.

Motion by Ruggles, second by Meiners to approve the agenda as presented. On roll call, all voted aye. Motion by Bock, second by Schettler to approve the minutes of the January 8, 2018 meeting as written. On roll call, all voted aye.

Rick Hunsaker presented the FY19 funding requests for Region XII Council of Governments. Membership fees will be $0.86 per capita. For Carroll County this will be $17,901.76. Funding for transit services will be $0.50 per capita for FY19, which will be $10,408 for Carroll County. Western Iowa Transit System is also continuing the capital match program to help meet the Federal requirements for vehicle replacement. The match is $0.06 per mile for the County for a Region XII vehicle. That amount will be approximately $3,840 for FY19. Region XII also administers the Local Housing Trust Fund and requested $5,000 in matching funds for the housing grant.

The Board discussed the upcoming vacancy in the County Recorder’s office. The Board can choose to appoint or hold a special election to fill the vacancy until the upcoming General Election in November, 2018. Each Board member stated their position on the vacancy. Ruggles and Bock were in favor of a special election. Schettler, Meiners, and Danzer were in favor of appointing. Following discussion, Motion by Meiners, second by Schettler to appoint a person to fill the vacancy in the County Recorder’s office effective Thursday, February 1, 2018. Appointment will be made on Monday, January 29, 2018. On roll call, Danzer, aye; Ruggles, nay; Schettler, aye; Bock, nay; and Meiners, aye. Motion carried.

Motion by Bock, second by Ruggles to approve County Treasurer’s Resolution to Name Depositories in the County. On a roll call vote, Danzer, aye; Ruggles, aye; Schettler, aye; Bock, aye; Meiners, aye. Motion carried unanimously

RESOLUTION NAMING DEPOSITORIES

BE IT RESOLVED, that the Board of Supervisors of Carroll County, in Carroll County, Iowa, approves the following list of financial institutions to be depositories of the Carroll County funds in conformance with all applicable provisions of Iowa Code Chapters 12B and 12C of the Code of Iowa. The Carroll County Treasurer, Jean Seidl, is hereby authorized to deposit the Carroll County funds in amounts not to exceed the maximum approved for each respective financial institution as set out below.

Depository Name Location of  Maximum Balance in    Maximum Balance in
Home Office effect under prior            effect under this
resolution resolution
AVAILA BANK  CARROLL, IA $17,000,000.00 $17,000,000.00
COMMERCIAL SAVINGS BANK CARROLL, IA $10,000,000.00 $10,000,000.00
TEMPLETON SAVINGS BANK CARROLL, IA $7,000,000.00 $7,000,000.00
    
UNITED BANK OF IOWA IDA GROVE, IA $6,000,000.00 $6,000,000.00
IOWA SAVINGS BANK CARROLL, IA $6,000,000.00 $6,000,000.00
WESTSIDE SAVINGS BANK WESTSIDE, IA $3,000,000.00 $3,000,000.00
FIRST NATIONAL BANK MANNING, IA $3,000,000.00   $3,000,000.00

Approved this 15th day of January 2018
s/Marty Danzer
Chair, Board of Supervisors

Certification: I hereby certify that the foregoing is a true and correct copy of a resolution of the Carroll County Board of Supervisors, adopted at a meeting of said public body, duly called and held on the 15th day of January, 2018, a quorum being present, as said resolution remains of record in the minutes of said meeting, and it is now in full force and effect.

ATTEST:
s/Kourtney Irlbeck
Carroll County Auditor
January 15, 2018

Motion by Schettler, second by Ruggles to approve a Tax Abatement Resolution for abatement of real estate taxes for the following parcel: Parcel No. 1317426001. On a roll call vote, Danzer, aye; Ruggles, aye; Schettler, aye; Bock, aye; and Meiners, aye. Motion carried unanimously. (Resolution on file in the Auditor’s office.)

Motion by Bock, second by Meiners to approve a Tax Abatement Resolution for abatement of real estate taxes for the following parcel: Parcel No. 163597. On a roll call vote, Danzer, aye; Ruggles, aye; Schettler, aye; Bock, aye; and Meiners, aye. Motion carried unanimously. (Resolution on file in the Auditor’s office.)

Motion by Schettler, second by Ruggles to approve a Tax Abatement Resolution for abatement of real estate taxes for the following parcels: Parcel No. 0707100001, 0707100002, 0707100003, and 0707100004 (County Farm property). On a roll call vote, Danzer, aye; Ruggles, aye; and Schettler, aye; Bock, aye; and Meiners, aye. Motion carried unanimously. (Resolution on file in the Auditor’s office.)

Motion by Meiners, second by Schettler to approve plats of survey for Lot B of Lot 1 Frl. NE1/4NW1/4 Section 18-85-35 and W1/2 Section 27-85-36. On roll call, all voted aye.

Motion by Schettler, second by Meiners to approve payables for payment as presented. On roll call, all voted aye.

GENERAL BASIC

Employer’s Share F.I.C.A. $11,854.56
Employer’s Share I.P.E.R.S. 15,202.31

GENERAL SUPPLEMENTAL

Employer’s Share F.I.C.A. 9,708.96
Employer’s Share I.P.E.R.S. 12,298.62

MENTAL HEALTH

Employer’s Share F.I.C.A. 162.64
Employer’s Share I.P.E.R.S. 193.94

RURAL SERVICES

Employer’s Share F.I.C.A. 2,374.36
Employer’s Share I.P.E.R.S. 2,979.10

SECONDARY ROAD FUND

Employer’s Share F.I.C.A. 9,532.61
Employer’s Share I.P.E.R.S. 11,582.21

DISASTER SERVICES

Employer’s Share F.I.C.A. 163.55
Employer’s Share I.P.E.R.S. 199.42

FOR CLAIMS ALLOWED BY DEPARTMENT SEE BOARD OF SUPERVISORS SUPPLEMENT BOOK

Board reviewed manure management annual updates for Alan Friedman in Section 27 of Eden Township; Ivan Halbur in Section 15 of Washington Township; Venner 2 Finisher Farm, Falcon Farms LLC, in Section 30 of Sac Township, Sac County; and Venner 1 Finisher Farm, Falcon Farms LLC in Section 2 of Wheatland Township.

Ruggles reported on Compensation Board meeting. Upcoming department pre-budgets and ISAC.

Schettler reported on Compensation Board meeting and Highway 30 Coalition conference call. Upcoming meetings include: Conservation Board, E911/EMA, DOT Director presentation, and radio interview.

Bock reported on Compensation Board meeting. Upcoming meetings include: department pre-budgets, Coalition of Human Services, and Local Planning Group.

Meiners reported on CADC, Access Washington meeting, Highway 30 Coalition conference call, and department pre-budgets. Upcoming meetings include: City/County Communications Center, ISAC, and YES Center.

Danzer reported on Wesco Board meeting, Compensation Board, sign checks at Region XII, and department pre-budgets. Upcoming meetings include: City/County Communications Center, DOT Director presentation, and Recorder reception.

Mike Franey, chairman of the Carroll County Compensation Board, presented the salary recommendation of a 5.0% increase for all elected officials, to become effective on July 1, 2018. Franey reviewed the Compensation Board meeting which was held on January 15, 2018.

Motion by Ruggles, second by Meiners to go into closed session per Iowa Code Chapter 20.17(3) at 10:03 a.m. On a roll call vote, Danzer, aye; Ruggles, aye; Schettler, aye; Bock, aye; Meiners, aye. Motion carried.

Motion by Ruggles, second by Meiners to go out of closed session at 11:24 a.m. On roll call, all voted aye. No action taken.

Board members proceeded to discuss the Compensation Board recommendation with each stating their position on the suggested increases. Following discussion, motion by Schettler, second by Meiners to approve a 3.25% increase for all elected officials except County Supervisors for FY19. On roll call, Danzer, aye; Ruggles, nay; Schettler, aye, Bock, nay; and Meiners, aye. Motion carried.

Motion by Bock, second by Schettler to approve a 2.5% increase for County Supervisors for FY19. On roll call, all voted aye.

Board discussed FY19 wage increases for department heads, non-union and non-deputy employees. Various options were reviewed. Following discussion, motion by Meiners, second by Bock to approve a 2.5% composite wage increase for non-union and non-deputy employees in each department, to be allocated by the department heads at their discretion, based on performance and merit, and not to exceed a 2.5% wage increase for non-elected department heads. On roll call, all voted aye.

Motion by Meiners, second by Bock to adjourn at 11:40 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Claims

Associated File: BILLDAY0118-1.pdf