Board of Supervisors

Agendas, Minutes & Claims

Date: January 23, 2017

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Tuesday January 23, 2017

TIME OF MEETING: 9:00 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. 9:00 a.m. Public Hearing to Consider Sale of Carroll County Tax Parcel 07-07-100-003
  2. Carroll County Compensation Board FY18 Elected Officials Salary
  3. 10:00 a.m. Wellmark FY18 Renewal
  4. Secondary Roads
    1. Stockpile Quotes
    2. Utility Permits
    3. Road Discussion
  5. 11:00 a.m. Dawn Mentzer Mental Health Update / FY18 Budget
  6. Ambulance Quarterly Report
  7. IT/P&Z Quarterly Report
  8. Sheriff Quarterly Report
  9. Approve Plats
  10. Resolution Naming Depositories
  11. Canvass Drain 23 Election
  12. Approve Payables
  13. Approve Substance Abuse Semi-Annual Report
  14. Manure Management Annual Updates:
    1. A&J Farms, Alan Lueders, Section 1, Hayes Township, Crawford County
    2. Alan Friedman, Section 27, Eden Township
    3. Mike Weitl, Section 13, Eden Township
  15. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, January 23, 2017 at 9:00 a.m. Central Standard Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Richard Ruggles, District 5.

Motion by Schettler, second by Danzer to approve the agenda as presented. On roll call, all voted aye. Motion by Bock, second by Ruggles to approve the minutes of the January 9, 2017 meeting as written. On roll call, all voted aye.

Chairman opened a public hearing at 9:02 a.m. to consider bids on the sale of all or a portion of Carroll County tax parcel 07-07-100-003, 21.06 acres m/l, also known as the County Home site. Chairman reviewed the two bids received. The first bid from John and Mary Bernholtz was $50,000 for the buildings and 7 acres more or less. The second bid from Matt Wendl, Chad Kanne and Kenny Snyder was $101,000 for the buildings and 8 acres more or less. The Board reviewed the intended use of each proposal and discussed a variance from the City of Carroll that would be needed in order to sell less than 20 acres. The parcel is located in the two-mile limit and is in the residential-agricultural transitional district. Carroll City Manager Mike Pogge-Weaver and City of Carroll Building Inspector Gregg Schreck discussed the process of attaining a variance from the City of Carroll. Following discussion and hearing no further comments from the public the Chair closed the public hearing at 9:19 a.m. Motion by Bock, second by Schettler to accept the bid from Matt Wendl, Chad Kanne and Kenny Snyder for $101,000 subject to a variance from the City of Carroll and tower easement upon direction of Carroll County Attorney John Werden. On roll call, Meiners, aye; Ruggles, aye; Schettler, aye; Bock, aye and Danzer, nay. Motion carried.

Mike Franey, chairman of the Carroll County Compensation Board, presented the salary recommendation of a 5.4% increase for all elected officials, to become effective on July 1, 2017. Franey reviewed the Compensation Board meeting which was held on January 10, 2017.

Board members proceeded to discuss the recommendation with each stating their position on the suggested increases. Following discussion, motion by Schettler to approve a 2.75% increase for all elected officials except County Supervisors for FY18. Motion failed due to lack of a second. Motion by Ruggles, second by Danzer to approve a 2.7% increase for all elected official except County Supervisors for FY18. On roll call, Meiners, aye; Ruggles, aye; Schettler, nay; Bock, aye and Danzer, aye. Motion carried.

Motion by Bock, second by Schettler to approve a 1% increase for County Supervisors for FY18. On roll call, all voted aye.

Motion by Bock, second by Schettler to approve plats of survey for Lot 1 NE1/4 SE1/4 Section 4-83-34 and Lot 1 SW1/4 SE1/4 Section 17-84-34. On roll call, all voted aye except Danzer who abstained.

Motion by Ruggles, second by Danzer to approve County Treasurer’s Resolution to Name Depositories in the County. On a roll call vote, Meiners, aye; Ruggles, aye; Schettler, aye; Bock, aye; Danzer, aye. Motion carried unanimously

RESOLUTION NAMING DEPOSITORIES

BE IT RESOLVED, that the Board of Supervisors of Carroll County, in Carroll County, Iowa, approves the following list of financial institutions to be depositories of the Carroll County funds in conformance with all applicable provisions of Iowa Code Chapters 12B and 12C of the Code of Iowa. The Carroll County Treasurer, Jean Seidl, is hereby authorized to deposit the Carroll County funds in amounts not to exceed the maximum approved for each respective financial institution as set out below.

Depository Name Location of Home Office Maximum Balance in effect under prior resolution Maximum Balance in effect under this resolution
COMMERCIAL SAVINGS BANK  CARROLL, IA $10,000,000.00 $10,000,000.00
CARROLL COUNTY STATE BANK    CARROLL, IA       $17,000,000.00 $17,000.000.00
IOWA SAVINGS BANK CARROLL, IA               $6,000,000.00 $6,000,000.00
    
WESTSIDE STATE BANK  
HALBUR BRANCH WESTSIDE, IA $3,000,000.00 $3,000,000.00
FIRST NATIONAL BANK MANNING, IA $3,000,000.00 $3,000,000.00
TEMPLETON SAVINGS BANK TEMPLETON, IA $7,000,000.00 $7,000,000.00
CARROLL BRANCH
UNITED BANK OF IOWA IDA GROVE, IA $6,000,000.00 6,000.000.00
BREDA SAVINGS BANK BREDA, IA $1,000,000.00 $0.00

Approved this 23rd day of January 2017
s/Eugene Meiners
Chair, Board of Supervisors

Certification: I hereby certify that the foregoing is a true and correct copy of a resolution of the Carroll County Board of Supervisors, adopted at a meeting of said public body, duly called and held on the 23rd day of January, 2017, a quorum being present, as said resolution remains of record in the minutes of said meeting, and it is now in full force and effect.

ATTEST:
s/Kourtney Irlbeck
Carroll County Auditor
January 23, 2017

Board proceeded to canvass the results of the Drain 23 Election, held Saturday, January 21, 2017. Dave Bauer was elected to the position of Drainage Trustee for District Three, with a total of ten votes. Motion by Danzer, second by Ruggles to approve the canvass and abstract for the January 21, 2017 Drain 23 Election. On roll call, all voted aye. (Abstract on file in the Auditor’s Office).

Motion by Schettler, second by Danzer to approve payment of the payables as presented. On roll call, all voted aye.

Motion by Schettler, second by Ruggles to approve the Semi-Annual Substance Abuse Grant report. On roll call, all voted aye except for Meiners who abstained.

Board reviewed manure management annual updates for A&J Farms, Alan Lueders in Section 1 of Hayes Township, Crawford County; Alan Friedman in Section 27 of Eden Township and Mike Weitl in Section 13 of Eden Township.

Clark Nelson, Wellmark Blue Cross Blue Shield Account Manager, reviewed county data for claims and pharmacy reports. Nelson discussed renewal rates for the county’s health insurance. Effective July 1, 2017, Wellmark’s rates will increase approximately .07%. The final rates will be available in late April. The County uses a third party for stop loss coverage and those initial rates will not be available until late February. Wellmark also provided a quote for the County stop loss coverage. The Board will review the initial offer when they receive the initial rates from HM Life.

Motion by Bock, second by Ruggles to approve utility permits for Mid-American Energy along Mahogany Avenue south of Lidderdale, Corn Belt Power for work north of Glidden and east to Ralston and Windstream for work along Delta Avenue from 150th street to 250th Street. On roll call, all voted aye.

County Engineer Dave Paulson discussed limestone quotes. Following discussion, motion by Danzer, second by Schettler to approve the bid from Arcadia Limestone for 10,000 tons of limestone at $15.44 per ton. On roll call, all voted aye.

Paulson discussed weed commissioner conference and upcoming railroad meeting.

Rolling Hills Community Services CEO Dawn Mentzer met with the Board to give an update on the region. Mentzer discussed crisis stabilization services, transitional services and per capita contributions. Mentzer reviewed the FY18 Mental Health budget which includes a $32.67 per capita contribution for a total of $669,670 to be paid to the Rolling Hills Community Services Region in FY18.

County Sheriff Ken Pingrey reviewed a quarterly report for his department. Motion by Ruggles, second by Bock to approve the Sheriff’s quarterly report showing total receipts of $19,341.05. On roll call, all voted aye. (Report on file in the Auditor’s office.)

Ambulance Director Pat Gray presented the Ambulance Department quarterly report. Gray discussed expenses, revenue, motor vehicle repairs and overtime. Discussion centered on the overtime and billing. Gray explained that the call volume has increased from the previous year and the same number of personnel is available for calls. Gray also explained the changes occurring in the billing process and the amount of time it takes to process claims. The Board urged Gray to continue to look at ways of reducing the number of overtime hours.

The Board tabled the IT/P&Z Quarterly Report until next meeting.

Ruggles reported on New Officers School, meeting with Pat Gray, Compensation Board meeting, Highway 30 Conference Call, pre-budget meeting and Carroll Area Child Care Center Board meeting. Upcoming meetings include Department pre-budgets.

Schettler reported on Compensation Board meeting, Bremer County email, Board of Health meeting and New Officers School. Upcoming meetings include: Conservation Board, EMA/E911 Board and meeting regarding Public Health.

Bock reported on Compensation Board meeting, email to Rep. Best and Sen. Segebart regarding Drivers Licenses, Coalition of Human Services meeting, DECAT meeting, 2nd Judicial District appointment and Department pre-budget meetings. Upcoming meetings include Department pre-budgets and RSVP.

Danzer reported on Wesco Board meeting, Compensation Board meeting, Region XII Board meeting, Department pre-budgets, Iowa Cattlemen’s meeting and Carroll County Solid Waste meeting. Upcoming Department pre-budget meetings.

Meiners reported on Compensation Board meeting, Department pre-budget meetings, signed grant at New Opportunities, New Officers School and YES Center Board meeting. Upcoming meetings include; CADC, Policy Council and New Opportunities Board.

Motion by Ruggles, second by Schettler to adjourn at 12:40 p.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Eugene Meiners, Chairman

Claims

Associated File: BILLDAY0117-2.pdf