Board of Supervisors

Agendas, Minutes & Claims

Date: February 11, 2019

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, February 11, 2019

TIME OF MEETING: 9:00 a.m. C.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Martin Danner – Grain Bin Construction Discussion
  2. Approve Payables
  3. 10:00 a.m. Public Hearing Maple River Wastewater Interfund Loan
  4. Resolution 2019-004 Approving the Long-Term Interfund Loan between the Local Option Fund and the Maple River Fund
  5. Resolution for Interfund Transer
  6. Committee Reports

Comments from those in attendance (comments will be limited to five minutes)

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, February 11, 2019 at 9:00 a.m. Central Standard Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Stephanie Hausman, District 4; and Richard Ruggles, District 5.

Motion by Schettler, second by Hausman to approve the agenda as presented. On roll call, all voted aye. Motion by Meiners, second by Ruggles to approve the minutes of the February 4, 2019 meeting with corrections. On roll call, all voted aye.

Motion by Schettler, second by Ruggles to approve payment of payables as presented. On roll call, all voted aye.

GENERAL BASIC

Employer’s Share F.I.C.A. $11,261.63
Employer’s Share I.P.E.R.S. 15,327.88

GENERAL SUPPLEMENTAL

Employer’s Share F.I.C.A. 10,070.94br/> Employer’s Share I.P.E.R.S. 13,690.08

MENTAL HEALTH

Employer’s Share F.I.C.A. 130.24br/> Employer’s Share I.P.E.R.S. 165.18

RURAL SERVICES

Employer’s Share F.I.C.A. 2,245.81br/> Employer’s Share I.P.E.R.S. 2,989.42

SECONDARY ROAD FUND

Employer’s Share F.I.C.A. 11,051.12br/> Employer’s Share I.P.E.R.S. 14,294.29

DISASTER SERVICES

Employer’s Share F.I.C.A. 163.28br/> Employer’s Share I.P.E.R.S. 201.49

FOR CLAIMS ALLOWED BY DEPARTMENT SEE BOARD OF SUPERVISORS SUPPLEMENT BOOK A

Martin Danner met with the Board to discuss a proposed grain bin. Danner explained that the construction permit was denied due to the fact that the grain bin would have a conveyor connected to a grain leg that is a non-conforming structure. The grain leg is currently in litigation. Danner explained to the Board that at this time the conveyor will not be connected to the grain leg due to the pending litigation. Planning & Zoning Administrator Carl Wilburn was in attendance and asked County Attorney John Werden questions regarding non-conforming structures. It was recommended for Danner to reapply with Wilburn and clarify that the grain bin will not be connected to the grain leg. No formal action taken.

Ruggles reported on radio/newspaper interviews, budget work session, and Carroll County Solid Waste Board meeting. Upcoming meetings include: Jail and Region XII Board.

Schettler reported on budget work session and discussion with Roger Bissen of Tri-County Hazmat. Upcoming meetings include: radio interview, Conservation Board, Jail, and Region V Hazmat.

Hausman reported on discussion with Communications Center Supervisor Jason Hoffman, Carroll Chamber banquet, and budget work session. Upcoming meetings include: Wesco Board and Jail.

Meiners reported on Carroll Chamber banquet, CADC Board meeting, ISAC Board meeting, New Opportunities negotiations, and budget work session. Upcoming meetings include: Jail and YES Center Board.

Bock reported on budget work session. Upcoming Jail meeting. Bock discussed the section of the Board agenda that addresses comments from those in attendance. Following discussion, the Board agreed to change the statement on future agendas as follows: The Board reserves the right to limit comments to five minutes.

The Board went into recess at 9:46 a.m.

The Board reconvened at 10:00 a.m.

Chairman opened a public hearing at 10:00 a.m. to consider amending the terms of the long-term Interfund loan between the local option fund and the Maple River fund. The loan amount is $109,643.91 and will be repaid over a 20-year period at 1% interest. Hearing no comments from the public, Chairman closed the public hearing at 10:02 a.m.

The Board reviewed a resolution approving the long-term Interfund loan between the Local Option Fund and the Maple River Fund. Following discussion, motion by Meiners, second by Schettler to approve Resolution 2019-004 Resolution Approving the Long-Term Interfund Loan between the Local Option Fund and the Maple River Fund. On a roll call vote, Bock, aye; Ruggles, aye; Schettler, aye; Hausman, aye; Meiners, aye. Motion carried unanimously.

RESOLUTION NO. 2019-004
RESOLUTION APPROVING THE LONG-TERM INTERFUND LOAN BETWEEN THE LOCAL OPTION FUND AND THE MAPLE RIVER FUND

WHEREAS, the Board of Supervisors is empowered under the authority of the Iowa Code to assume certain kinds of noncurrent debt, with notice of public hearing published and after public hearing on February 11, 2019; and

WHEREAS, the Board of Supervisors finds that it is in the best interests of the County to amend the terms of the long-term Interfund loan between the local option fund and the Maple River fund; and

WHEREAS, the Board of Supervisors has reviewed terms and conditions of the amendment to the Interfund loan and believe it to be fair and equitable.

NOW, THEREFORE, the Board of Supervisors of Carroll County, Iowa hereby enact as follows:

Carroll County hereby extends the long-term interfund loan from the Local Option Fund to the Maple River Fund in the amount of $109,643.91 and will be repaid over a 20-year period at 1% interest, with the interest rate to be reviewed annually and not to exceed 4.50%. Revenue for payment of the interfund loan will come from user fees. The loan will be paid in full by January 31, 2039.

The chair and auditor are hereby authorized to execute any necessary documents, adjust the terms and payment amount.

PASSED AND APPROVED by the Carroll County, Iowa Board of Supervisors this 11th day of February, 2019.
s/Neil Bock, Chairman
ATTEST: Kourtney Irlbeck, Auditor

Motion by Meiners, second by Bock to approve a FY19 Transfer Resolution from the Maple River Wastewater Fund to the Local Option Fund. On a roll call vote, Bock, aye; Ruggles, aye; Schettler, aye; Hausman, aye; Meiners, aye. Motion carried unanimously.

RESOLUTION FOR INTERFUND TRANSFER

Whereas, it is desired to transfer monies from the Maple River Wastewater Fund (Fund 8100) to the Local Option Fund (Fund 0019), to repay the debt authorized by Carroll County Resolution No. 2019-004,

Now, Therefore be it Resolved by the Board of Supervisors of Carroll County, Iowa, as follows:

Section 1. The following principal payments will be transferred from the Maple River Wastewater Fund (Fund 8100) to the Local Option Fund (Fund 0019) during FY19:

2/26/19 $564.84
3/26/19 $565.31
4/26/19 $565.78
5/27/19 $566.25
6/26/19 $566.73

Section 2. The Auditor is directed to correct her books accordingly and to notify the Treasurer of each monthly interfund transfer, accompanying the notification with a copy of this resolution and the record of its adoption.

Section 3. Interest payments will be made on the same dates by County Checks.

The above and foregoing resolution was adopted by the Board of Supervisors of Carroll County, Iowa on February 11, 2019.

CARROLL COUNTY BOARD OF SUPERVISORS
s/Neil Bock
s/Richard Ruggles
s/Dean Schettler
s/Stephanie Hausman
s/Eugene Meiners
Attest: Kourtney Irlbeck, Carroll County Auditor

Motion by Ruggles, second by Bock to adjourn at 10:05 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman

Claims

Associated File: