Board of Supervisors

Agendas, Minutes & Claims

Date: March 11, 2019

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, March 11, 2019

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. ISICS (statewide radio system) – RFP Discussion
  2. Secondary Roads:
    1. Employee Retirement
  3. 10:00 a.m. Public Hearing FY20 County Budget & Certificate of Taxes
  4. Resolution No. 2019-005 Authorizing Debt Service Levy
  5. Resolution No. 2019-006 Elected Officials Salary
  6. Resolution No. 2019-007 Adoption of FY20 County Budget & Certificate of Taxes
  7. Approve Payables
  8. 10:30 a.m. Closed Session per Iowa Code Chapter 21.5(1)(c), “To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation”
  9. Manure Management Annual Updates:
    1. Woodford Creek Farms LLP, #752, Section 9, Union Township
    2. PI-235 Finisher, Prestage Farms of Iowa LLC, Section 5, Wheatland Township
    3. Twin Hills LLC, East Site, Joe Danner, Section 32, Pleasant Valley Township
    4. David Weller, Section 35, Hayes Township, Crawford County
    5. Jesse Baumhover, Section 11, Maple River Township
  10. Committee Reports

Comments from those in attendance (comments will be limited to five minutes)

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, March 11, 2019 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Stephanie Hausman, District 4; and Richard Ruggles, District 5.

Motion by Meiners, second by Ruggles to approve the agenda as presented. On roll call, all voted aye.

Motion by Schettler, second by Hausman to approve the minutes of the March 4, 2019 meeting as written. On roll call, all voted aye.

The Board discussed the ISICS (statewide radio system). The Board previously voted to approve hiring a consultant to assist the County in making a decision on updating the system. The purpose of discussion was to get clarity on what to include in the request for proposal. Emergency Management Coordinator Sara Anderson presented handouts and discussed several items. Communications Center Supervisor Jason Hoffman presented questions regarding items Anderson discussed, such as counties using consultants and enhancements on the ISICS platform. Motorola Representative Brian Flynn clarified some statements. Sheriff Ken Pingrey stated his preference to stay with the ISICS platform. The Board received several request for proposal samples and Hoffman presented a map showing which radio system other Iowa counties were using. The Board will discuss the request for proposal at a later date. No formal action taken.

Motion by Bock, second by Meiners to accept with regrets the retirement of Secondary Roads employee Max Wenck effective April 1, 2019. On roll call, all voted aye.

Motion by Ruggles, second by Meiners to approve payments of payables as presented. On roll call, all voted aye.

GENERAL BASIC

Employer’s Share F.I.C.A. $11,461.38
Employer’s Share I.P.E.R.S. 15,528.58

GENERAL SUPPLEMENTAL

Employer’s Share F.I.C.A. 9,861.38
Employer’s Share I.P.E.R.S. 13,285.19

MENTAL HEALTH

Employer’s Share F.I.C.A. 130.24
Employer’s Share I.P.E.R.S. 165.18

RURAL SERVICES

Employer’s Share F.I.C.A. 2,252.06
Employer’s Share I.P.E.R.S. 2,997.39

SECONDARY ROAD FUND

Employer’s Share F.I.C.A. 11,140.32
Employer’s Share I.P.E.R.S. 14,404.40

DISASTER SERVICES

Employer’s Share F.I.C.A. 64.48
Employer’s Share I.P.E.R.S. 79.57

FOR CLAIMS ALLOWED BY DEPARTMENT SEE BOARD OF SUPERVISORS SUPPLEMENT BOOK A

Board reviewed manure management annual updates for Woodford Creek Farms LLP, #752 in Section 9 of Union Township; PI-235 Finisher, Prestage Farms of Iowa LLC in Section 5 of Wheatland Township; Twin Hills LLC, East Site, Joe Danner in Section 32 of Pleasant Valley Township; David Weller in Section 35 of Hayes Township, Crawford County; and Jesse Baumhover in Section 11 of Maple River Township.

Ruggles reported on Region XII Board meeting, Farm Bureau meeting, and Legislative forum. Upcoming meetings include: Carroll County Solid Waste, Jail, ISAC, and paper/radio interviews.

Schettler reported on meetings with Jason Hoffman, Sara Anderson, and Jim Heithoff. Upcoming meetings include: Conservation Board, Jail, and ISAC.

Hausman reported on radio/paper interviews, Farm Bureau meeting, and Legislative forum. Upcoming meetings include: Wesco Board, Jail, and ISAC.

Meiners reported on CADC Board meeting, Farm Bureau meeting, and Legislative forum. Upcoming meetings include: Jail and ISAC.

Bock reported on paper/radio interviews. Upcoming meetings include: Jail and Jason Hoffman regarding ISICS.

Board recessed from 9:52 a.m. to 10:00 a.m.

At 10:01 a.m. the chair opened the public hearing for the proposed FY20 county budget. The Countywide tax rate was set at $4.21939 per $1000 of valuation with an additional $3.50874 for rural residents, for a total Countywide/Rural tax rate of 7.72813 per $1000 of valuation. The tax levy rates will raise $8,498,527 in property taxes, up from $6,863,952 for FY19. The FY20 net current property taxes is $7,992,176, up from $6,298,752 in FY19. Following discussion and comments from the public. The chair closed the public hearing at 10:14 a.m.

Motion by Meiners, second by Ruggles to approve Resolution No. 2019-005 providing for the debt service tax levy for the FY20. On a roll call vote, Bock, aye; Ruggles, aye; Schettler, nay; Hausman, aye; and Meiners, aye. Motion carried.

RESOLUTION NO.2019-005
Resolution providing for the levy of taxes

WHEREAS, pursuant to an election held on November 6, 2018, the Board of Supervisors (the “Board”) of Carroll County, Iowa (the “County”), received voter approval to enter into a loan agreement, pursuant to the provisions of Sections 331.402 and 331.442 of the Code of Iowa, for the purpose of paying the costs, to that extent, of constructing, furnishing and equipping a County Jail and Sheriff’s Office; and

WHEREAS, the Board has determined to issue General Obligation Jail and Sheriff’s Office Bonds in a principal amount not to exceed $8,950,000 (the “Bonds”) in the future in evidence of the obligation of the County under that loan agreement; and

WHEREAS, the Board has been advised that principal and interest will come due on the Bonds before June 30, 2020, and it is now necessary to make provision for the levy of a debt service property tax to be collected in the fiscal year that will begin July 1, 2019 for the payment of such principal and interest;

NOW, THEREFORE, Be It Resolved by the Board of Supervisors of Carroll County, Iowa, as follows:

Section 1. For the purpose of providing for the levy and collection of a direct annual tax sufficient to pay the principal of and interest on the Bonds, there is hereby ordered levied on all the taxable property in the County a direct annual tax for collection in the fiscal year beginning July 1, 2019, sufficient to produce the amount of $625,000.

Section 2. A certified copy of this resolution shall be filed with the County Auditor, and the County Auditor is hereby instructed to enter for collection and assess the tax hereby authorized. When entering such taxes for collection, the County Auditor shall include the same as a part of the tax levy for Debt Service Fund purposes of the County and when collected, the proceeds of the taxes shall be converted into the Debt Service Fund of the County and set aside therein as a special account to be used solely and only for the payment of the principal of and interest on the Bonds.

Section 3. All resolutions or parts thereof in conflict herewith are hereby repealed to the extent of such conflict.

PASSED AND APPROVED this 11th day of March, 2019.
s/Neil Bock, Chairman
Attest: Kourtney Irlbeck, Carroll County Auditor

Motion by Ruggles, second by Bock to approve Carroll County Resolution No. 2019-006, to approve the FY20 Elected Officials salary. On roll call vote, Bock, aye; Ruggles, aye; Schettler, aye; Hausman, aye; and Meiners, aye. Motion carried unanimously. (Resolution on file in County Auditor’s Office)

Motion by Meiners, second by Ruggles to approve the adoption of FY20 county budget and certification of taxes, Resolution No. 2019-007. On a roll call vote, Bock, aye; Ruggles, aye; Schettler, nay; Hausman, aye; and Meiners, aye. Motion carried.

RESOLUTION NO. 2019-007
ADOPTION OF FY20 COUNTY BUDGET AND CERTIFICATION OF TAXES

WHEREAS a public hearing has been held for the fiscal year 2020 Carroll County budget in accordance with Iowa Code 331.434,

BE IT RESOLVED that the Carroll County Board of Supervisors adopts said Budget and Certification of Taxes for fiscal year 2020 and,

BE IT ALSO RESOLVED that the compensation for elected officials for FY20 is: Attorney $75,103; Auditor $71,153; Recorder $64,162; Treasurer $68,546; Sheriff $87,519; Supervisors $31,836.

PASSED AND APPROVED this 11th day March, 2019.

AYES:                                             NAYS:
s/Richard Ruggles s            /Dean Schettler
s/Neil Bock
s/Eugene Meiners
s/Stephanie Hausman

Attest: Kourtney Irlbeck, Carroll County Auditor

Board recessed from 10:20 a.m. to 10:27 a.m.

Motion by Ruggles, second by Hausman to go into closed session per Iowa Code Chapter 21.5(1)(c), “To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation”, at 10:27 a.m. On a roll call vote, Bock, aye; Ruggles, aye; Schettler, aye; Hausman, aye; and Meiners, aye. Motion carried unanimously.

Motion by Hausman, second by Meiners to go out of closed session at 10:51 a.m. On roll call, all voted aye.

Motion by Ruggles, second by Meiners to approve payment in conjunction with the insurance company to the extent of the liability on the policy. On roll call, all voted aye. This is in regards to Danner grain leg issue.

Motion by Schettler, second by Hausman to adjourn at 10:55 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman

Claims

Associated File: BILLDAY0319-1.pdf