Board of Supervisors

Agendas, Minutes & Claims

Date: March 20, 2017

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, March 20, 2017

TIME OF MEETING: 9:00 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Case Management Resignation/Office Discussion
  2. Sheriff Office Resignation / Car Bids
  3. Jail Discussion
  4. 9:30 a.m. Public Hearing Construction Permit Bladen Pork Section 17, Union Township
  5. Secondary Roads:
    1. Approve Box Culvert Contract
    2. Approve Asphalt Contract
  6. 10:00 a.m. Renee Von Bokern Collective Bargaining Discussion
  7. Ambulance
    1. Director Wages
    2. Part Time Positions
    3. Sale of County Ambulance
  8. Approve Plats
  9. Set Public Hearing for FY17 Budget Amendment
  10. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, March 20, 2017 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Richard Ruggles, District 5.

Motion by Danzer, second by Bock to approve the agenda as presented. On roll call, all voted aye. Motion by Schettler, second by Ruggles to approve the minutes of the March 13, 2017 meeting as written. On roll call, all voted aye.

Case Management Supervisor Justin Schieffer presented the Board with a resignation from Morgan Saunders effective March 29, 2017. Motion by Bock, second by Ruggles to accept with regrets the resignation. On roll call, all voted aye. Motion by Schettler, second by Danzer to set March 31, 2017 as the final day of operations at the Case Management department. On roll call, all voted aye.

County Sheriff Ken Pingrey reviewed two bids for a new vehicle. A 2013 Dodge Durango is the trade-in vehicle. New Way Ford bid $16,559 for a 2017 Ford Explorer with the trade-in. Champion Ford bid $16,969 for a 2017 Ford Explorer with trade-in. Motion by Danzer, second by Bock to accept the low bid from New Way Ford for the 2017 Ford Explorer. On roll call, all voted aye.

Pingrey presented the Board with a resignation from Sam Hansen effective March 8, 2017. Motion by Schettler, second by Ruggles to accept the resignation. On roll call, all voted aye.

Pingrey and the Board discussed a jail needs assessment agreement from Prochaska & Associates. Pingrey recommended waiting until the National Institute of Corrections visits Carroll County to discuss their PONI (Planning of a New Institution) program. Before entering in to any agreements with any firms offering services. No official action taken.

Motion by Danzer, second by Ruggles to approve plats of survey for Lot 1 N1/2 SE1/4 Section 31-82-34; Lot 1 NW1/4 NE1/4 Section 35-83-33; Lot 2 E1/2 SWFrl.1/4 Section 7-82-33; and Lot 1 E1/2 SE1/4 Section 21-84-36. On roll call, all voted aye.

At 9:30 a.m. the chair opened a public hearing for the Juergens Brothers LLC. Construction Permit Application. A master matrix is not required as the facility is increasing animal numbers only with no new construction at an existing swine confinement facility. Hearing no comments, the chair closed the public hearing at 9:31 a.m. Motion by Danzer, second by Bock to recommend approval of the construction permit application for the Juergens Brothers LLC. site. On roll call, all voted aye.

Motion by Schettler, second by Ruggles to authorize Chair to sign contract for three box culvert projects; L-D8- -73-14; L-H7- -73-14; and LFM-RBOCK- -7X14. On roll call, all voted aye. Richards Construction is the contractor with a contract price of $334,184.50. The project will be paid with local funds and has a completion date of September 5, 2017.

Motion by Bock, second by Danzer to authorize Chair to sign contract for the asphalt project with Henningsen Construction, Inc. On roll call, all voted aye. Contract price is $2,246,269.63 and will be paid with Farm to Market funds.

Renee Von Bokern met with the Board to discuss recent Collective Bargaining Law changes. Von Bokern discussed the main changes to Chapter 20. Following discussion, Von Bokern recommended updating the County Employee Handbook. No formal action taken.

Ambulance Director Pat Gray explained he offered a 2003 Ford E350 Ambulance for sale. Gray received two bids, $1,025 and $4,100. Motion by Bock, second by Ruggles to accept the high bid of $4,100 and approved the sale of the 2003 Ford E350 Ambulance. On roll call, all voted aye. Gray presented a request for hiring two additional permanent part-time employees. Gray feels this is needed to address the overtime issues. Motion by Ruggles, second by Danzer to approve hiring two permanent part time employees. On roll call, all voted aye. Gray presented a request to increase his salary in FY18 and FY19. For FY18 he is requesting an additional $2,781 above the approved 2.7% increase. For FY19 he is requesting an additional $1,130 above the approved increase. Following discussion, motion by Schettler, second by Danzer to approve the FY18 request for an additional $2,781 above the 2.7% increase. On roll call, Meiners, nay; Ruggles, aye; Schettler, aye; Bock, nay; and Danzer, aye. Motion carried.

Motion by Danzer, second by Bock to set Monday, April 3, 2017 at 10:00 a.m. as the Public Hearing date for a proposed FY17 Budget Amendment. On roll call, all voted aye.

Ruggles reported on Ambulance Board meeting. Upcoming Carroll Area Childcare Center Board meeting.

Schettler reported on Conservation Board meeting. Upcoming Board of Health meeting.

Bock reported on Ambulance Board meeting, Jail Committee meeting, Coalition of Human Services meeting, Local Planning Group meeting, and 2nd Judicial District meeting. Upcoming meetings include: Rolling Hills Community Services and Legislative Forum.

Danzer reported on Wesco Board meeting, Carroll County Solid Waste meeting, Ambulance Board meeting, Region XII Board meeting, Hungry Canyons meeting, and Loess Hills meeting. Upcoming: Sign checks at Region XII and Legislative Forum.

Meiners reported on Jail Study Committee, Ambulance Board meeting, and YES Center meeting. Upcoming meetings include: ISAC Leadership and New Opportunities.

Motion by Ruggles, second by Bock to adjourn at 11:44 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Eugene Meiners, Chairman

Claims

Associated File: