Board of Supervisors

Agendas, Minutes & Claims

Date: April 03, 2017

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, April 03, 2017

TIME OF MEETING: 9:00 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Treasurer:
    1. 28E Agreement Termination for DOT Kiosk
    2. 28E Agreement for Driver’s License Issuance
    3. Driver’s License Update
  2. County Home Discussion
  3. 9:30 a.m. Carroll County Reads Presentation
  4. 10:00 a.m. Public Hearing for FY17 County Budget Amendment
  5. Appropriations Resolution
  6. Resolution 2017-004 Destruction of Noxious Weeds
  7. Secondary Roads:
    1. Culvert Final Vouchers
    2. Drains
    3. DOT Budget Program
  8. Approve Plats
  9. Manure Management Annual Update:
    1. Mark Heithoff #3, Mark Heithoff, Sections 24, Roselle Township
    2. Cory Halbur, Section 16, Ewoldt Township
  10. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, April 3, 2017 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Richard Ruggles, District 5.

Motion by Schettler, second by Ruggles to approve the agenda as presented. On roll call, all voted aye. Motion by Bock, second by Danzer to approve the minutes of the March 27, 2017 meeting with a correction. On roll call, all voted aye.

County Treasurer Jean Seidl presented a Termination Agreement for the DOT Kiosk. Following discussion, motion by Danzer, second by Ruggles to approve and authorize Chair to sign the Kiosk Termination Agreement. On roll call, all voted aye.

Seidl presented a 28E Agreement with the Iowa DOT for driver’s license issuance. Following discussion, motion by Bock, second by Ruggles to approve the 28E Agreement with the Iowa DOT for driver’s license issuance. On roll call, all voted aye. Seidl discussed a time frame on the issuance and training.

The Board discussed the County Home site and the items that the County needs to remove and store. The Clerk of Court records and County records will be stored in the lower level of the Conservation Center. The newspaper books will be stored at the Daily Times Herald, until a time when space becomes available at the Courthouse or another location. The Board would like all items removed by April 30, 2017.

C.J. Niles representing the Carroll Public Library and Linda Muhlbauer representing the Manning Public Library met with the Board to discuss the Carroll County Reads Program and a presentation by Pippa White. They both thanked the Board for their support and encouraged involvement in both programs.

Motion by Danzer, second by Bock to approve Resolution No. 2017-004, Resolution for the Destruction of Noxious Weeds. On a roll call vote, Meiners, aye; Ruggles, aye; Schettler, aye; Bock, aye; Danzer, aye. Motion carried unanimously. (Resolution on file in the County Engineer’s office)

Motion by Bock, second by Danzer to approve plats of survey for Lot 2 SE1/4 Section 31-82-34 and Lot 1 SW1/4 SE1/4 Section 32-83-33. On roll call, all voted aye.

Board reviewed manure management annual updates for Mark Heithoff #3, Mark Heithoff in Section 24 of Roselle Township and Cory Halbur in Section 16 of Ewoldt Township.

Chair opened a public hearing for a FY17 budget amendment at 10:03 a.m. Auditor explained amended revenues and amended expenditures. Following discussion and comments from the public, the Chair closed the public hearing at 10:18 a.m. Motion by Danzer, second by Schettler to approve the budget amendment. On roll call, all voted aye. Motion by Bock, second by Ruggles to approve an appropriations resolution to appropriate the funds for amended expenditures. On a roll call vote, Meiners, aye; Ruggles, aye; Schettler, aye; Bock, aye; Danzer, aye. Motion carried unanimously.

APPROPRIATIONS RESOLUTION

WHEREAS a public hearing has been held for the amendment to the FY17 County Budget as required by Iowa Code 331.435,

BE IT HEREBY RESOLVED that the Carroll County Board of Supervisors adopts said budget amendment, and

BE IT ALSO RESOLVED that the funds for the amended expenditures be fully appropriated for the fiscal year.

The above appropriations resolution was adopted by the Board of Supervisors of Carroll County, Iowa on April 3, 2017.

PASSED AND APPROVED ON April 3, 2017.
CARROLL COUNTY BOARD OF SUPERVISORS
s/Eugene Meiners
s/Richard Ruggles
s/Dean Schettler
s/Neil Bock
s/Marty Danzer
Attest: Kourtney Irlbeck, Carroll County Auditor

Motion by Danzer, second by Bock to approve the final vouchers for BROS-CO14(157)- - 8J-14 and BROS-CO14(158)- - 8J-14. On roll call, all voted aye.

County Engineer Dave Paulson discussed Drain 15 and Drain 28 in Section 28 Glidden Township and Drain 45 in Section 9 Jasper Township. The drains are in need of repair and the work will be done by the Secondary Road Department. Motion by Danzer second by Ruggles to approve work on Drain 15, 28, and Drain 45. On roll call, all voted aye.

County Engineer Dave Paulson reviewed the FY18 DOT budget and the Five Year Secondary Roads Construction Program. Projects include bridge replacement, culvert replacement, culvert repair, shouldering, and pavement rehab. The Engineer reviewed funding sources, which include local funding, farm-to-market, special funding, and federal aid. Motion by Danzer, second by Ruggles to approve the Five Year Secondary Roads Construction Program and FY18 DOT budget. On roll call, all voted aye.

Ruggles reported on Burlington Northern Railroad meeting and crossing tour, Watershed meeting and City/ County Roundtable. Upcoming grant presentation at Wild Rose in Jefferson.

Schettler no official meetings. Upcoming Legislative Forum.

Bock reported on Carroll City Council meeting, RSVP/Foster grandparent meeting, City/County Roundtable, Rolling Hills Community Services Board meeting, sign checks at RSVP, and discussion with Representative Brian Best. Upcoming meetings include: Templeton Rye ground breaking and Legislative Forum.

Danzer reported on Burlington Northern Railroad meeting and crossing tour, and City/County Roundtable. Upcoming meetings include: grant presentation at Wild Rose in Jefferson, Templeton Rye ground breaking, and Solid Waste Conference.

Meiners reported on Carroll City Council meeting, Burlington Northern Railroad meeting and crossing tour, Access Washington meeting, City/County Roundtable, and sign documents at New Opportunities. Upcoming meetings include: CADC and Templeton Rye groundbreaking.

Motion by Schettler, second by Bock to adjourn at 11:22 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Eugene Meiners, Chairman

Claims

Associated File: