Board of Supervisors

Agendas, Minutes & Claims

Date:

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, April 09, 2018

TIME OF MEETING: 9:00 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. City of Carroll State Grant – Matching Funds
  2. 9:30 a.m. Public Hearing: Chandler J. Pudenz & Timothy Pudenz Construction Permit
  3. Secondary Roads:
    1. Road Discussion
  4. 10:00 a.m. Public Hearing; Box Culvert Letting
  5. Loren Danner – Grain Leg
  6. Treasurer Driver’s License Discussion
  7. Sheriff Quarterly Report and Jail Update
  8. Approve Payables
  9. Manure Management Update:
    1. PI 364, Prestage Farms of Iowa LLC, Section 7, Wheatland Township
    2. Sorenson Site, Mark & Melissa Schleisman, Section 5, Jasper Township
    3. Scott Tunning, Section 27, Newton Township
  10. Committee Reports

Comments from those in attendance

Minutes

p>The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, April 9, 2018 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Richard Ruggles, District 5.

Motion by Ruggles, second by Schettler to approve the agenda as presented. On roll call, all voted aye. Motion by Bock, second by Meiners to approve the minutes of the April 2, 2018 meeting as written. On roll call, all voted aye.

The Board discussed a recent request from the City for $25,000 in funding to be paid $5,000 annually for five years for the Carroll Public Library Project. The purpose of the $25,000 is to be eligible for a Community Attraction and Tourism Grant and possibly other grant opportunities. The foundation is seeking $660,000 in funding from the Community Attraction and Tourism Grant. Following discussion, motion by Meiners to approve funding the City of Carroll $25,000 to be paid $5,000 annually for five years for the Carroll Public Library Project, contingent upon a successful CAT grant application. Funding to come from the Local Option Sales Tax Fund. Motion by Bock, to amend the motion and remove the funding from Local Option Sales Tax Fund and add the contingency that the successful CAT grant would be at least $300,000. Following discussion, motion by Meiners to remove Local Option Sales Tax Fund from the original motion and allow the Board to decide later which fund to use for the contribution. Motion by Bock, to amend Meiners’ amendment to the original motion to include a $300,000 funding contingency. Motion failed for lack of a second. Ruggles seconded Meiners’ amended motion. On roll call, Danzer aye, Ruggles aye, Schettler, aye; Bock, nay; and Meiners, aye. Motion carried.

At 9:38 a.m. the chair opened a public hearing for the Chandler J. Pudenz and Timothy Pudenz Construction Permit Application. The Supervisors attended the site inspection conducted by the Iowa DNR on March 21st and reviewed the master matrix. No comments were received. The chair closed the public hearing at 9:41 a.m. The Board will recommend approval of the construction permit application. Motion by Ruggles, second by Meiners to recommend approval to Iowa DNR. On roll call, all voted aye.

County Engineer Dave Paulson discussed placing stop signs at the pedestrian crossing in the north Courthouse parking lot. Secondary Roads will order two signs and install them. Following discussion, motion by Schettler, second by Bock to place two stop signs in the north Courthouse parking lot at the pedestrian crossing. On roll call, all voted aye.

Paulson discussed a limestone quote from Arcadia Limestone. Motion by Meiners, second by Ruggles to approve the purchase of 10,000 tons of limestone from Arcadia Limestone at $15.64 per ton delivered. On roll call, all voted aye.

Paulson discussed an upcoming employee retirement and the need to add an additional mechanic. Paulson plans to advertise for the position and interview potential candidates at a later date. Motion by Schettler, second by Meiners to authorize Paulson to hire an additional mechanic with electrical experience. On roll call, all voted aye.

Chairman opened a public hearing at 10:00 a.m. for consideration of bids for three box culvert projects. Six bids were received: Midwest Contracting LLC. $240,654; Richards Construction Company $258,708; Nelson & Rock $264,681; Graves Construction $352,063; Niewohner Construction $316,080; and Peterson Contractors Inc. $264,817.25. Hearing no comments from the public, Chairman closed the public hearing at 10:06 a.m. Meiners left the meeting. Motion by Schettler, second by Ruggles to approve the bid from Midwest Contracting LLC for $240,654 for the following box culvert projects: LFM-J8- -7X-14; LFM-J20- -7X-14; and LFM-RICKE- -7X-14. On roll call, all present voted aye. The projects had an engineer’s estimate of $243,569.

County Treasurer Jean Seidl updated the Board on drivers licensing and CDL testing and training.

Motion by Ruggles, second by Schettler to add Treasurer’s Office employee retirement to the agenda. On roll call, all present voted aye.

Motion by Schettler, second by Ruggles to accept with regrets the retirement of Treasurer’s Office employee Barb Schultes effective April 13, 2018. On roll call, all present voted aye.

Motion by Schettler, second by Bock to approve payment of payables as presented. On roll call, all present voted aye.

GENERAL BASIC

Employer’s Share F.I.C.A. $11,518.36
Employer’s Share I.P.E.R.S. 14,619.61

GENERAL SUPPLEMENTAL

Employer’s Share F.I.C.A. 9,167.40
Employer’s Share I.P.E.R.S. 12,019.44

MENTAL HEALTH

Employer’s Share F.I.C.A. 185.99
Employer’s Share I.P.E.R.S. 221.21

RURAL SERVICES

Employer’s Share F.I.C.A. 2,140.07
Employer’s Share I.P.E.R.S. 2,731.34

SECONDARY ROAD FUND

Employer’s Share F.I.C.A. 10,791.33
Employer’s Share I.P.E.R.S. 13,184.65

DISASTER SERVICES

Employer’s Share F.I.C.A. 163.55
Employer’s Share I.P.E.R.S. 195.27

FOR CLAIMS ALLOWED BY DEPARTMENT SEE BOARD OF SUPERVISORS SUPPLEMENT BOOK

Board reviewed manure management annual updates for PI 364, Prestage Farms of Iowa LLC in Section 7 of Wheatland Township; Sorenson Site, Mark & Melissa Schleisman in Section 5 of Jasper Township; and Scott Tunning in Section 27 of Newton Township.

Ruggles reported on Carroll Area Childcare Center Board meeting and Legislative Forum. Upcoming meetings include: Ambulance Board and Policy Council.

Schettler no official meetings. Upcoming meetings include: Conservation Board, DOT Commission, and Western Iowa Advantage.

Bock reported on RSVP/Foster Grandparents Board meeting, ISAC action alert regarding Supervisor Districts, and Legislative Forum. Upcoming meetings include: Rolling Hills Community Services Region and Policy Council.

Danzer reported on Hungry Canyons and sign checks at Region XII. Upcoming meetings include: Carroll County Solid Waste, Western Iowa Advantage, and Region XII.

Carroll County resident Loren Danner presented petitions with approximately 542 County residents’ signatures. The petition states: “We strongly recommend that the Carroll County Supervisors contribute a portion of the substantial cost of removing Loren Danner’s grain leg if he is ultimately unsuccessful in his appeal of the district court’s ruling. We believe Carroll County has a responsibility to mitigate the situation for Mr. Danner.” Steve Hamilton, Danner’s attorney; Gregg Siemann on behalf of the Airport Commission; and Carroll County Attorney John Werden spoke to the Board. Siemann presented a detail of the professional fees incurred by the Airport Commission for pursuing removal of the Danner grain leg. Danner also presented a copy of an estimate for removal of the grain leg. Following discussion, the Board took no formal action and will address this situation in closed session at a later date.

County Sheriff Ken Pingrey reviewed a quarterly report for his department. Motion by Bock, second by Schettler to approve the Sheriff’s quarterly report showing total receipts of $29,639. On roll call, all present voted aye. (Report on file in the Auditor’s office.) Pingrey gave an update on the Jail Committee, the next meeting is April 18th at 1:00 p.m.

Motion by Ruggles, second by Bock to adjourn at 11:12 a.m. On roll call, all present voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Claims

Associated File: BILLDAY0418-1.pdf