Board of Supervisors

Agendas, Minutes & Claims

Date: April 17, 2017

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, April 17, 2017

TIME OF MEETING: 9:00 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. IT/P&Z Quarterly Report
  2. Secondary Roads:
    1. Drains
    2. Utility Permits
    3. Gravel Stockpile
  3. Approve Plat(s)
  4. Cost Advisory Services, Inc. Contract for Service
  5. 2017 Tax Suspensions
  6. Tax Abatement Resolutions
  7. FY18 Substance Abuse Grant
  8. FY18 County Substance Abuse Contract
  9. Set Public Hearing for FY17 Carroll County Budget Amendment
  10. Manure Management Annual Update:
    1. John Opperman, John Opperman #1, Section 8, Ewoldt Township
  11. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, April 17, 2017 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with the following members present: Dean Schettler, District 2; Eugene Meiners, District 3; and Richard Ruggles, District 5. Neil Bock, District 1 and Marty Danzer, District 4 were absent.

Motion by Ruggles, second by Schettler to approve the agenda as presented. On roll call, all present voted aye. Motion by Meiners, second by Schettler to approve the minutes of the April 10, 2017 meeting as written. On roll call, all present voted aye.

Carl Wilburn gave a quarterly report for the IT/GIS/Zoning Departments. Fourteen building permits were issued during the quarter Wilburn explained some of the projects his department has been involved with during the quarter: Airport Zoning Permits; Going out of Business Permit, Rural Enterprise Permit, Mid-American wind tower modifications, HIPAA Compliance, Courthouse Telephone System, and EVMS review.

County Engineer Dave Paulson discussed Drain 90 in Section 28 Richland, Drain 67 in Section 5 Union Township, Drain 33 in Section 27 Sheridan Township, Drain 77 in the City of Carroll at Grant and Granada, and Drain 26 in Section 35 Sheridan Township. The drains are in need of repair and the work will be done by the Secondary Road Department. Motion by Schettler second by Ruggles to approve work on Drain 90, 67, 33, 77, and 26. On roll call, all present voted aye. Paulson reported on Drain 66 in Section 14 Richland Township. Paulson would like to replace tile at an approximate cost of $8,500. Paulson is researching issues in Drain 18 in Section 11 Union Township. No formal action taken on Drain 66 or Drain 18.

Motion by Ruggles, second by Schettler to approve utility permits for Raccoon Valley Electric Cooperative in Section 9 Union Township and West Central Iowa Rural Water in Section 4 and 10 Pleasant Valley Township. On roll call, all present voted aye.

Paulson updated the Board on gravel processing and locations of stockpiles. Paulson presented a quote from Stratford Gravel for 20,000 tons of gravel with 10% limestone mix at $5.91 per ton located at the Luckow Pit. Motion by Ruggles, second by Schettler to approve the quote from Stratford Gravel for 20,000 tons of gravel with 10% limestone mix at $5.91 per ton. On roll call, all present voted aye.

Motion by Meiners, second by Schettler to approve plat of survey for Lot 2 NW1/4 NW1/4 Section 29-85-33. On roll call, all present voted aye.

Motion by Meiners, second by Ruggles to approve a three-year agreement with Cost Advisory Services, Inc., to provide cost allocation services to Carroll County, Iowa. On roll call, all present voted aye.

Motion by Schettler, second by Ruggles to approve the 2017 Tax Suspension list. On roll call, all present voted aye.

Motion by Schettler, second by Ruggles to approve a Tax Abatement Resolution for abatement of real estate taxes for the following parcel: Parcel No. 07-30-200-903. This is incomplete parcel for taxation on a billboard. The billboard’s owner and address are unknown. On roll call vote, Meiners, aye; Ruggles, aye; and Schettler, aye. Motion carried unanimously. (Resolution on file in the Auditor’s office.)

Motion by Ruggles, second by Meiners to approve a Tax Abatement Resolution for abatement of real estate taxes for the following parcels: Parcel No. 0707100001, 0707100002, 0707100003, and 0707100004 (County Farm property). On a roll call vote, Meiners, aye; Ruggles, aye; and Schettler, aye. Motion carried unanimously. (Resolution on file in the Auditor’s office.)

Motion by Schettler, second by Ruggles to approve the FY18 Substance Abuse Grant Application/Subcontract and to name Joann Martin as the authorized signatory on the Application for Substance Abuse Treatment and Prevention Grant. On roll call, all present voted aye.

Motion by Ruggles, second by Schettler to approve the FY18 County Substance Abuse Prevention Services Agreement with New Opportunities. On roll call, all present voted aye.

The Auditor presented detailed information on the proposed May 1, 2017 budget amendment. The Auditor explained expenses. Motion by Schettler, second by Meiners to set May 1, 2017 at 9:30 a.m. for the Public Hearing on the Proposed FY17 County Budget Amendment. On roll call, all present voted aye.

County Treasurer Jean Seidl updated the Board on driver’s license issuance.

Board reviewed a manure management annual update for John Opperman, John Opperman #1 in Section 8 of Ewoldt Township.

Schettler reported on Conservation Board meeting and Iowa Trust Fund meeting. No upcoming meetings.

Ruggles reported on Western Iowa Advantage meeting. No upcoming meetings.

Meiners reported on CADC website review, County Home visit, Western Iowa Advantage meeting, and sign papers at New Opportunities. Upcoming meetings include: CADC, preconstruction at Secondary Roads, and YES Center.

Motion by Ruggles, second by Schettler to adjourn at 10:43 a.m. On roll call, all present voted aye.

Kourtney Irlbeck, Auditor, Eugene Meiners, Chairman

Claims

Associated File: