Board of Supervisors

Agendas, Minutes & Claims

Date: April 22, 2019

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, April 22, 2019

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Conservation – Capital Project Funding
  2. City of Carroll Housing Rehab Grant Funding Discussion
  3. Tax Abatements
  4. Approve Payables
  5. Secondary Roads:
    1. Resolution 2019-009 Destruction of Noxious Weeds
    2. Drains
    3. Drainage Assessments
    4. Road Discussion
  6. Manure Management Annual Updates:
    1. 752 Woodford Creek Farms LLC, Section 9, Union Township
    2. Scott Tunning, Section 27, Newton Township
    3. Birch Finisher Farm, Section 8, Arcadia Township
    4. Delta Finisher Farm, Section 3, Wheatland Township
    5. Rohe Pork LLC, Section 33, Eden Township
  7. Committee Reports
  8. Tour Fricke Building

Comments from those in attendance (comments will be limited to five minutes)

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, April 22, 2019 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Stephanie Hausman, District 4; and Richard Ruggles, District 5.

Motion by Ruggles, second by Hausman to approve the agenda as presented with the addition of Fricke Building compressor. On roll call, all voted aye. Motion by Meiners, second by Schettler to approve the minutes of the April 15, 2019 meeting as written. On roll call, all voted aye.

Conservation Director Jason Christensen presented the Board with the following: Swan Lake cabin proposal; Swan Lake shelter house proposal; and a five-year capital project funding plan using local option sales tax. The Swan Lake cabin has a projected cost of $118,700, with an estimated construction start date in the Fall of 2019. Christensen estimates potential rental income of $21,000 per year and is requesting $80,000 from the local option fund. The Swan Lake shelter house has a projected cost of $371,500, with an estimated construction start date in the Fall of 2020. Christensen estimates potential rental income of $26,100 per year and is requesting $150,000 from the local option fund. Christensen explained they will do private fundraising for this project and have a goal of $100,000. Motion by Schettler to fund the cabin project and to commit to funding the shelter house project subject to the fundraising goal. Motion died due to lack of a second. Motion by Meiners, second by Schettler to approve funding the cabin project in the amount of $80,000 from local option sales tax. On roll call, Bock, nay; Ruggles, aye; Schettler, aye; Hausman, aye; and Meiners, aye. Motion carried. The Board will discuss the request for the Swan Lake shelter house at a later date.

Carroll City Manager Mike Pogge-Weaver met with the Board to request a letter of support for their Owner-Occupied Housing Rehabilitation Grant and provide $50 per unit, up to 5 units within this grant project if the application is successfully funded. Motion by Schettler, second by Meiners to approve a letter of support for the City of Carroll’s Owner-Occupied Housing Rehabilitation Grant. On roll call, all voted aye.

Motion by Meiners, second by Schettler to approve a Tax Abatement Resolution for abatement of real estate taxes for the following parcels: Parcel No. 0707100001, 0707100002, 0707100003, 0707100004 and 0707100006 (County Farm property). On a roll call vote, Bock, aye; Ruggles, aye; Schettler, aye; Hausman, aye; and Meiners, aye. Motion carried unanimously. (Resolution on file in the Auditor’s office.)

Motion by Schettler, second by Ruggles to approve a Tax Abatement Resolution for abatement of real estate taxes for the following parcel: 1312400007 (gravel stock pile property). On a roll call vote, Bock, aye; Ruggles, aye; Schettler, aye; Hausman, aye; and Meiners, aye. Motion carried unanimously. (Resolution on file in the Auditor’s office).

The Board reviewed a proposal from Carroll Control Systems, Inc. for the replacement of the failed compressor on the York roof top unit at the Fricke Building. Repair labor and materials to date are $1,275 and the total investment for the compressor and TXV replacement is $5,475. The Board is in agreement that this repair needs to be made and agreed that Carroll Control Systems, Inc. should do the work.

Motion by Ruggles, second by Meiners to approve payment of payables as presented. On roll call, all voted aye.

Motion by Ruggles, second by Schettler to approve Resolution No. 2019-009, Resolution for the Destruction of Noxious Weeds. On a roll call vote, Bock, aye; Ruggles, aye; Schettler, aye; Hausman, aye; Meiners, aye. Motion carried unanimously. (Resolution on file in the County Engineer’s office)

Board reviewed manure management annual updates for 752 Woodford Creek Farms LLC. in Section 9 of Union Township; Scott Tunning in Section 27 of Newton Township; Birch Finisher Farm in Section 8 of Arcadia Township; Delta Finisher Farm in Section 3 of Wheatland Township; and Rohe Pork, LLC. in Section 33 of Eden Township.

Paulson discussed Drain 66 in Section 15 Richland Township, Drain 105 in Section 29 Kniest Township, Drain 106 in Section 17 Glidden Township, Drain 50 in Section 24 Sheridan Township, and Drain 82 in Section 10 Kniest Township. The drains are in need of repair and the work will be done by the Secondary Road Department. Motion by Meiners, second by Ruggles to approve work on Drain 66, Drain 105, Drain 106, Drain 50, and Drain 82. On roll call, all voted aye.

Paulson reviewed drains that need to be assessed. Motion by Ruggles, second by Hausman to approve the following drainage assessments: 320% on Drain 33, 200% on Drain 45, 10% on Drain 66, 60% on Drain 69, 3% on Drain 90, and 200% on Drain 99. On roll call, all voted aye. Drainage assessments will be sent out with FY20 property tax statements.

Paulson presented information on gravel purchases, quality of gravel, and average tons per mile.

Ruggles reported on Shive-Hattery jail meeting and Senator Grassley Town Hall. Upcoming legislative forum.

Schettler reported on Conservation Board meeting, Mills and Fremont county flooding, and East/West Nishnabotna Watershed meeting. No upcoming meetings.

Hausman reported on CACD meeting, Shive-Hattery jail meeting, and Senator Grassley Town Hall. Upcoming meetings include: St. Anthony Cancer Center and legislative forum.

Meiners reported on Shive-Hattery jail meeting and Senator Grassley Town Hall. Upcoming meetings include: CADC, St. Anthony Cancer Center, City of Carroll regarding jail driveway, ISAC, and New Opportunities.

Bock reported on Shive-Hattery jail meeting, Region XII, Coon Rapids tower, Coalition of Human Services, and ACGG meeting. Upcoming meetings include: Rotary, Shive-Hattery, St. Anthony Cancer Center, City of Carroll regarding jail driveway, Rolling Hills Community Services Region, and legislative forum.

Motion by Ruggles, second by Hausman to adjourn at 11:29 a.m. On roll call, all voted aye.

The Board proceeded to tour the lower level Fricke Building.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman

Claims

Associated File: BILLDAY0419-2.pdf