Board of Supervisors

Agendas, Minutes & Claims

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Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Tuesday, May 29, 2018

TIME OF MEETING: 9:00 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Secondary Roads:
    1. Drains
    2. Union Agreement
    3. Utility Permit
    4. 2018 Right of Way Rates
    5. Approve 2018-009 Yield Sign Resolution
    6. Approve 2018-010 Speed Limit Resolution
    7. Disposal of Used Equipment
    8. Review Engineer Contract
  2. 9:30 a.m. Conference Call Greene Co. Drain 86-150 Assessment
  3. 10:00 a.m. Wellmark FY19 Health Plan Renewal
  4. Courthouse – Emerald Ash Bore Prevention Quotes
  5. Approve Payables
  6. Review Ordinance #27 RAGBRAI Commercial Booth Sales
  7. Manure Management Update:
    1. Jason Opperman Site, Section 29, Washington Township
  8. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Tuesday, May 29, 2018 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Richard Ruggles, District 5.

Motion by Meiners, second by Schettler to approve the agenda as presented. On roll call, all voted aye. Motion by Bock, second by Ruggles to approve the minutes of the May 21, 2018 meeting with a correction. On roll call, all voted aye.

Motion by Bock, second by Ruggles to approve payment of payables as presented. On roll call, all voted aye.

Motion by Bock, second by Ruggles to add bridge inspection request from the City of Manning to the agenda. On roll call, all voted aye.

County Engineer Dave Paulson discussed a request from the City of Manning to use Secondary Roads staff to complete the Center Street bridge inspection. Paulson explained past inspections the Department as completed for cities. Following discussion, motion by Meiners, second by Ruggles to authorize Secondary Roads to complete the Center Street Bridge inspection for the City of Manning. On roll call, all voted aye.

Paulson discussed Drain 54 in Section 26 Richland Township and Drain 99 in Section 15 Union Township. The drains are in need of repair and the work will be done by the Secondary Road Department. Motion by Meiners, second by Danzer to approve work on Drain 26 and Drain 99. On roll call, all voted aye.

Motion by Bock, second by Meiners to authorize the Board Chair to sign a two year Secondary Roads Union Agreement. On roll call, all voted aye.

Motion by Schettler, second by Bock to approve a utility permit for Windstream for work on 320th Street in Sections 21 and 28 of Newton Township. On roll call, all voted aye.

At 9:30 a.m. the Board participated in a telephone conference with the Greene County Board of Supervisors to approve the assessment on Drainage District No. 86-150, a shared drain. Taking part in the telephone conference from Greene County were the following: Supervisor John Muir, Supervisor Tom Contner, Supervisor Mick Burkett, Supervisor Peter Bardole, Supervisor Dawn Rudolph, County Auditor Jane Heun and Drainage Clerk Michelle Fields. Motion by Meiners, second by Rudolph to approve an assessment of 4.2% on Drainage District No. 86-150 with a waiver rate of 6%. On roll call, all voted aye.

Paulson reviewed right-of-way rates set by the Board of Supervisors in 2017. Rates included are for real estate, borrows, crop damage and fence moving. Motion by Meiners, second by Bock to keep the 2017 rates on real estate, borrows, crop damage, and fence moving. On roll call, all voted aye. Borrow damage compensation will be at the rate of one third (1/3) of the per acre amount of the real estate value. Crop damage will be $800/acre for corn; $560/acre for beans, and pure alfalfa intended for harvest; $400/acre for oats, pasture, hay, lawn and alfalfa. Fence removal will be $10/rod for woven fence and $8/rod for barb fence. Fence replacement by landowner will include cost of materials plus a maximum of $13/rod for barb fence and $15/rod for woven fence for labor to move or construct the fence. At the landowner’s option, the County will hire a professional fence contractor to move or replace the fence to like condition. All fence replacement payments will be made after the fence is replaced, which must occur within one year after project completion. Real estate appraised in house will be done by analyzing comparable sales. Professional appraisal services will be used in more complex acquisitions. (Complete 2018 right-of-way rates on file in the County Engineer’s office.)

County Engineer reviewed a yield sign resolution for the junction of East 2nd Street and North Rye Avenue in the town of Templeton. Motion by Bock, second by Meiners to approve Resolution No. 2018-009. On a roll call vote, Danzer, aye, Ruggles, aye, Schettler, aye, Bock, aye, and Meiners, aye. Motion carried.

YIELD SIGN RESOLUTION
Resolution Number 2018-009

BE IT RESOLVED by the Board of Supervisors of Carroll County, Iowa in regular session assembled this 29th day of May, 2018 That a yield sign shall be placed at the Junction of East 2nd Street and North Rye Avenue in the town of Templeton. The yield sign will require northeast bound traffic on East 2nd Street to yield to oncoming traffic at the intersection of East 2nd Street and North Rye Avenue.

Any conflicting resolutions covering these locations are hereby rescinded.

Passed and approve this 29th day of May, 2018
CARROLL COUNTY BOARD OF SUPERVISORS

s/Marty Danzer
s/Eugene Meiners
s/Richard Ruggles
s/Neil Bock
s/Dean Schettler
Attest: Kourtney Irlbeck, Auditor

County Engineer reviewed a speed limit resolution for part of Ivy Avenue and South Rye Avenue - Templeton. Motion by Ruggles, second by Schettler to approve Resolution No. 2018-010. On a roll call vote, Danzer, aye; Ruggles, aye; Schettler, aye; Bock, aye; and Meiners, aye. Motion carried.

SPEED LIMIT RESOLUTION
Resolution Number 2018-010

BE IT RESOLVED by the Board of Supervisors of Carroll County, Iowa in regular session assembled this 29th day of May, 2018, that the following speed zones be established on Carroll County Route N-18 between Sections 16-17, Eden Township:

FROM:  TO: SPEED:
Junction of U.S. 71/U.S. 141  700’+/- South of East 7th Street 45
700’+/- South of East 7th Street   250’+/- South of East 3rd Street  35
250’+/- South of East 3rd Street  Into Templeton 25

Said Speed Zones will be established and become effective upon erection of appropriate regulatory signs.

All conflicting prior resolutions are hereby rescinded.

Passed and approved this 29th day of May, 2018
CARROLL COUNTY BOARD OF SUPERVISORS
s/Marty Danzer
s/Eugene Meiners
s/Richard Ruggles
s/Neil Bock
s/Dean Schettler
Attest: Kourtney Irlbeck, Auditor

Paulson requested direction in disposing of old ambulance chassis. Board was in agreement to remove the box from the vehicle and take the chassis to Quandt Auto Salvage. The vehicle is in need of approximately $7,600 in repairs.

Board reviewed an employment agreement for County Engineer Dave Paulson. Following discussion, motion by Bock, second by Meiners to approve a 2.5% increase in salary, placing Paulson’s FY19 salary at $111,089 with a contract end date of June 30, 2019. On roll call, all voted aye.

Clark Nelson with met with the Board and explained the FY19 Health Plan Rates. He presented the stop loss rates also. HM Life is the County’s current stop loss provider. The Board reviewed both the Wellmark and HM Life stop loss renewal and Wellmark’s final stop loss rates were approximately $168,000 less for the plan year. Following discussion, motion by Bock, second by Schettler to approve the FY19 final rates from Wellmark Blue Cross Blue Shield. On roll call, all voted aye. Wellmark Blue Cross Blue Shield will be the County’s stop loss provider for FY19.

The Board reviewed four quotes for protection treatment of emerald ash borer. The quotes would treat the 13 trees on the North side of the Courthouse. Following discussion, motion by Schettler, second by Bock to approve the Arbor Care by Kluver quote for $2,250.00. On roll call, all voted aye. Treatment will begin within two months.

The Board discussed Carroll County Ordinance No. 27. Motion by Meiners, second by Ruggles to set Monday, June 18, 2018 at 9:30a.m. as the public hearing date to receive public comment concerning revisions to the Ordinance. On roll call, all voted aye. The purpose of this Ordinance Amendment is to control safety and well-being of the public during the RAGBRAI visit to Carroll County on July 23, 2018.

Board reviewed manure management update for Jason Opperman Site, Section 29, Washington Township.

Ruggles reported on Carroll Area Childcare Center Board meeting. No upcoming meetings.

Schettler reported on Conservation Board meeting, Board of Health meeting, and Watershed Projects update. No upcoming meetings.

Bock reported on radio and newspaper, discussed 4th draft of Employee Handbook, RSVP/Foster Grandparent Board meeting, telephone conference with Renee VonBokern, DECAT meeting, Rolling Hills Community Services Board meeting, and Plains Area Mental Health open house. No upcoming meetings.

Meiners reported on TIF meeting in Templeton, CADC, meeting regarding yield sign and speed limit in Templeton, and conference call with Renee VonBokern. Upcoming meetings include: Headstart and New Opportunities Board.

Danzer reported on Drain 99, bridge on 340th Street off Lynx Avenue, and culvert cleanout on 335th Street at the end of Main Street in Coon Rapids. Upcoming Hungry Canyons meeting.

Motion by Meiners, second by Ruggles to adjourn at 11:33 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Claims

Associated File: BILLDAY0518-2.pdf