Board of Supervisors

Agendas, Minutes & Claims

Date: July 16, 2018

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, July 16, 2018

TIME OF MEETING: 9:00 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Recorder Quarterly Report
  2. Consider/Approve RAGBRAI Vendor Application – IKM-Manning CYO
  3. Approve Plats
  4. Sheriff Quarterly Report
  5. 9:30 a.m. Iowa Statewide Interoperable Communications System Presentation from Motorola
  6. Secondary Roads:
    1. Utility Permit
  7. Review Draft Resolution – Jail Bond Referendum
  8. Dorsey & Whitney Engagement Letter
  9. Review Financial Advisor Proposals – Jail Project
  10. Committee Reports

Comments from those in attendance

The Board will attend a Department Head meeting following the regular Board meeting regarding the Employee Handbook.

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, July 16, 2018 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Richard Ruggles, District 5.

Motion by Schettler, second by Ruggles to approve the agenda as presented with the addition RAGBRAI Vendor Applications for Backpocket Brewing. On roll call, all voted aye. Motion by Bock, second by Meiners to approve the minutes of the July 9, 2018 meeting as written. On roll call, voted aye.

Kathy Schwaller reviewed a quarterly report for the Recorder’s Department. $32,641.46 in which fees were collected for Carroll County, and an additional $65,144.16 was remitted to the State of Iowa. Motion by Schettler, second by Bock to approve the Recorder’s quarterly report. On roll call, all voted aye. (Report on file in the Auditor’s office.)

Motion by Bock, second by Schettler to approve the RAGBRAI Vendor Application for IKM/MN CYO located at 30297 Granite Avenue, Manning. On roll call, all voted aye.

Motion by Meiners, second by Bock to approve the RAGBRAI Vendor Application for Backpocket Brewing located at 33126 330th Street, Coon Rapids. On roll call, all voted aye.

Motion by Schettler, second by Ruggles to approve the RAGBRAI Vendor Application for Backpocket Brewing located at 30294 Granite Avenue, Manning. On roll call, all voted aye.

Motion by Meiners, second by Bock to approve plats of survey for Lot 1 NW1/4 NW1/4 Section 26-84-36 and South line of North 4 feet of Lot 9 Block 8 Maple River Junction. On roll call, all voted aye.

County Sheriff Ken Pingrey reviewed a quarterly report for his department. Motion by Meiners, second by Ruggles to approve the Sheriff’s quarterly report showing total receipts of $19,262.92. On roll call, all voted aye. (Report on file in the Auditor’s office.)

Communications Center Supervisor Jason Hoffman presented a background on the current radio system. Motorola representative Brian Flynn gave a presentation on the statewide interoperable communications network. Flynn’s estimate for an update to the entire system is approximately $3,987,541. The purpose of the presentation was know what the County’s options are moving forward and to provide information for future planning. No formal action taken.

Motion by Ruggles, second by Bock to add drain repairs to the agenda. On roll call, all voted aye.

County Engineer Dave Paulson discussed Drain 33 in Section 27 Sheridan Township. The drain is in need of repair and the work will be done by the Secondary Road Department. Motion by Meiners, second by Ruggles to approve work on Drain 33 in Section 27 Sheridan Township. On roll call, all voted aye.

Motion by Schettler, second by Bock to approve a utility permit for Mid-American Energy in Sections 5 and 6 Roselle Township. On roll call, all voted aye.

The Board proceed to review a draft resolution prepared by Dorsey & Whitney LLP. This resolution when adopted by the Board will set November 6, 2018 as the date for a special election on entering into a loan agreement and issuing general obligation bonds for the jail project. Following discussion, the Board will have Dorsey & Whitney LLP draft a final resolution and the Board will consider it at the next Board meeting.

Motion by Meiners, second by Ruggles to authorize Chair to sign engagement letter with Dorsey & Whitney LLP. On roll call, all voted aye. The engagement letter explains Dorsey & Whitney LLP’s role as bond counsel for the County related to holding a bond referendum and issuing General Obligation Bonds to pay the costs of the Jail Project. Bock noted that Dorsey & Whitney LLP’s quote stated a not to exceed amount for services and a waiver of the fee if the bond doesn’t pass. These were major factors in selecting Dorsey & Whitney LLP to represent the County.

The Board reviewed four financial advisor proposals received from D.A. Davidson & Co., Northland Securities, PFM Financials Advisors LLC., and Speer Financial, Inc. Following discussion, the Board will schedule times in the next few weeks to have each firm give a presentation.

Ruggles reported on Breda City Council, Lanesboro City Council, Coon Rapids Rotary, conference call with Rolling Hills, Highway 30 Coalition conference call, and Region XII Policy Council. Upcoming meetings include: Carroll Area Childcare Center and Airport.

Schettler reported on Conservation Board meeting. Upcoming meetings include: Board of Health and Farm Bureau.

Bock reported on Lanesboro City Council, Region XII Policy Council, ISAC Legislative priorities, manure control letter, and sign checks at RSVP/Foster Grandparents. Upcoming Farm Bureau meeting.

Meiners reported on Breda City Council, Lanesboro City Council, Coon Rapids Rotary, and CADC. Upcoming Farm Bureau meeting.

Danzer reported on Wesco Board meeting, Carroll County Solid Waste, sign checks at Region XII, Lanesboro City Council, Coon Rapids City Council, Region XII Board meeting, Region XII Policy Council, County Fair, and work with Conservation Director Jason Christensen regarding property near SRT and County gun range. Upcoming meetings include: Airport and Farm Bureau.

Motion by Schettler, second by Ruggles to adjourn at 11:14 a.m. On roll call, all voted aye.

The Board proceeded to participate in a Department Head meeting regarding the Employee Handbook.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Claims

Associated File: