Board of Supervisors

Agendas, Minutes & Claims

Date: August 27, 2018

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, August 27, 2018

TIME OF MEETING: 9:00 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Secondary Roads:
    1. Approve Resolution 2018-012 – Revise Five Year Road Program
    2. Utility Permits
    3. Employee Handbook Secondary Road Addendum
    4. Title VI Update
    5. Equipment Discussion
  2. Approve Payables
  3. D A Davidson Municipal Advisor Services Agreement
  4. Mt. Carmel Wastewater System Contract Update
  5. Set Public Hearing for Glen Eickman Construction Permit Section 25 Ewoldt Township
  6. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, August 27, 2018 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Richard Ruggles, District 5.

Motion by Meiners, second by Ruggles to approve the agenda as presented. On roll call, all voted aye. Motion by Schettler, second by Ruggles to approve the minutes of the August 20, 2018 meeting as written. On roll call, voted aye.

Motion by Bock, second by Meiners to approve Resolution 2018-012 to Revise Carroll County 2019 Five Year Road Program. On roll call vote, Danzer, aye; Ruggles, aye; Schettler, aye; Bock, aye; Meiners aye. Motion carried unanimously. (Resolution on file in the Engineer’s Office.) The revised road program is due to the asphalt project on M68 from junction of E57 to junction of US 30.

Motion by Meiners, second by Ruggles to approve utility permits for Templeton Telephone to install fiber at all their exchanges and Raccoon Valley REC for work in Section 1 Sheridan Township. On roll call, all voted aye.

County Engineer Dave Paulson presented the Board with a Carroll County Employee Handbook Addendum for Secondary Roads. The addendum addresses vacation, clothing allowance, and safety eyewear. Motion by Bock, second by Schettler to approve the addendum and include it with the current Employee Handbook. On roll call, all voted aye.

Motion by Meiners, second by Ruggles authorizing Chair and Auditor to sign the updated Title VI documents. On roll call, all voted aye.

Paulson discussed motor grader and loader inventory. Paulson would like to purchase an AWD motor grader and a loader in FY19. The Board requested Paulson get quotes on a motor grader and loader. No formal action taken, the Board will review quotes at a later date.

Motion by Meiners, second by Ruggles to acknowledge receipt of a letter from R & R Septic Services, LLC. giving 30 days notice of their intent to terminate the contract with Carroll County for maintenance services on the Mt. Carmel Wastewater System. On roll call, all voted aye. Environmental Health Director Carey Kersey discussed with the Board the need to find a replacement contractor to service the system. The Board directed Kersey to prepare a list of requirements and contact perspective contractors. Kersey will report back to the Board at a later date.

Motion by Meiners, second by Ruggles to approve payment of payables as presented. On roll call, all voted aye.

Motion by Meiners, second by Ruggles to authorize Chair to sign the Municipal Advisor Services Agreement with D A Davidson. On roll call, all voted aye. The agreement allows D A Davidson to serve as municipal advisor to Carroll County with respect to the proposed issuance of approximately $9,000,000 of General Obligation Bonds.

Motion by Bock, second by Schettler to set September 4, 2018 at 10:00 a.m. as the date and time for the public hearing for the consideration of a construction permit application for Glen Eickman in Section 25 of Ewoldt Township. On roll call, all voted aye.

Ruggles reported on Carroll Area Childcare Center Board meeting and ISAC Conference. Upcoming meetings include: Supervisor Board, City/County roundtable, and airport meeting,

Schettler reported on radio interview, Mt. Carmel wastewater system, Region V Hazmat meeting, ISAC Conference, and North Raccoon River Watershed meeting. Upcoming meetings include: Supervisor Board and City/County roundtable.

Bock reported on Lidderdale City Council meeting, Waters of the U.S. article, and ISAC Conference. Upcoming meetings include: Supervisor Board and City/County roundtable.

Meiners reported on CADC, ISAC Executive Board meeting, ISAC Legislative meeting, ISAC Conference, and Headstart conference call. Upcoming meetings include: Supervisor Board and City/County roundtable.

Danzer reported on Meyer site visit, Wesco Board meeting, ISAC Executive Board meeting, ISAC Legislative meeting, ISAC Conference, sign checks at Region XII, and road issues. Upcoming meetings include: Supervisor Board and City/County roundtable.

Motion by Schettler, second by Ruggles to adjourn at 11:46 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Claims

Associated File: BILLDAY0818-2.pdf