Board of Supervisors

Agendas, Minutes & Claims

Date: September 18, 2017

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, September 18, 2017

TIME OF MEETING: 9:00 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Courthouse Telephone System Support
  2. Jail Needs Assessment RFP Review
  3. Interfund Transfers
  4. Approve Utility Permits
  5. Voter Registration Proclamation
  6. Approve Plat(s)
  7. Set Public Hearing for Petition to Vacate Survey – Lots 1 and 2 SW1/4 NE1/4 Section 11-85-34
  8. Discuss Interim Ambulance Director Compensation
  9. Manure Management Annual Update:
    1. Hinners Site, Larry & Kyle Hinners, Section 1, Lincoln Township, Audubon County
    2. Nissly & Nissly Inc., Section 32, Arcadia Township
    3. MT Pork, Section 27, Kniest Township
  10. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, September 18, 2017 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Richard Ruggles, District 5.

Motion by Bock, second by Ruggles to approve the agenda with the addition of City of Carroll RFP discussion. On roll call, all voted aye. Motion by Danzer, second by Bock to approve the minutes of the August 11, 2017 meeting as written. On roll call, all voted aye.

IT Director Carl Wilburn presented the Board with a letter from Scott Technologies and Telecom. Carroll County purchased the Courthouse telephone system from Scott last year. Scott has decided to end its telephone system sales/service business division as of September 30, 2017. This is due to Toshiba closing down telephone operations in Canada, United States, and Mexico in March, 2017. Scott provided a list of three former Toshiba dealers that have offered to step in and take over service and support to Carroll County. Wilburn explained that the closest firm was American Business Phones out of Des Moines. Wilburn will reach out to each business and report back to the Board at a later date.

The Board reviewed the revised Jail Needs Assessment RFP. Following discussion, motion by Danzer, second by Meiners to approve and authorize the County Auditor to mail out the RFPs. On roll call, all voted aye.

Motion by Schettler, second by Danzer to approve a Resolution for Interfund Operating Transfer of $309,077 from Local Option Sales Tax Fund to General Basic Fund. On a roll call vote, Meiners, aye; Ruggles, aye; Schettler, aye; Bock, aye; and Danzer, aye. Motion carried unanimously. (Resolution on file in the Auditor’s Office)

Motion by Bock, second by Ruggles to approve a Resolution for Interfund Operating Transfer of $336,923 from Local Option Sales Tax Fund to General Supplemental Fund. On a roll call vote, Meiners, aye; Ruggles, aye; Schettler, aye; Bock, aye; and Danzer, aye. Motion carried unanimously. (Resolution on file in the Auditor’s Office)

Motion by Danzer, second by Schettler to approve utility permits for Western Iowa Power Cooperative for work in Section 25 Ewoldt Township and West Central Iowa Rural Water Association for work in Section 30 Ewoldt Township. On roll call, all voted aye.

Motion by Bock, second by Ruggles to authorize Board Chair to sign the “National Voter Registration Month” Proclamation. On roll call, all voted aye. The proclamation names September, 2017 as National Voter Registration Month and September 26, 2017 as National Voter Registration Day.

Motion by Bock, second by Danzer to approve plats of survey for Lot 3 and Lot 4 NE1/4 Section 11-85-34 and Lot 1 SW1/4 SE1/4 Section 32-82-36. On roll call, all voted aye.

Motion by Danzer, second by Bock to set October 9, 2017 at 10:00 a.m. as the date and time for a public hearing for a “Petition to Vacate Survey”, requested by Lester and Deborah Schleisman for Lots 1 and 2 of the Southwest Quarter of the Northeast Quarter in Section 11 of Sheridan Township. On roll call, all voted aye

Board reviewed manure management annual updates for Hinners Site, Larry & Kyle Hinners in Section 1 of Lincoln Township, Audubon County; Nissly & Nissly Inc. in Section 32 of Arcadia Township; and MT Pork in Section 27 of Kniest Township.

The Board discussed the City of Carroll Request for Proposal for Building Lease. The vacant space in the lower level of the Fricke Building would meet the criteria of the RFP. The County is currently in a listing agreement with Lenz Insurance - Re/Max Professional Realty. Bock will contact the listing agent and work together to prepare a bid to submit to the City of Carroll. The Board will review the bid at the next Board meeting.

Interim Ambulance Director Darrell Baker met with the Board to give a Department update. Some of the topics discussed were: Ambulance mechanical issues, equipment failure, and paramedic training.

The Board discussed Interim Ambulance Director Compensation. Following discussion, motion by Schettler, second by Danzer to pay the Interim Ambulance Director $31.74 per hour for 69 hours and the additional the hours worked from September 8, 2017 thru September 15, 2017. Beginning September 16, 2017 compensation will be $1,000 per pay period. On roll call, all voted aye.

Danzer reported on Wesco Board meeting and road issues. No upcoming meetings.

Bock reported on School Election canvass, Chamber ribbon cutting, and Fricke Building. Upcoming meetings include: Coalition of Human Services and 2nd Judicial District.

Schettler reported on Region V Hazmat meeting. Upcoming Nishnabotna Watershed meeting.

Ruggles reported on Board of Health meeting. Upcoming Carroll Area Childcare Center Board meeting.

Meiners reported Conservation Board meeting, CADC, stockpile site sale work, and Legislative Leadership meeting. Upcoming meetings include: Headstart Assessment, Biometric Open House, and YES Center.

Motion by Ruggles, second by Schettler to adjourn at 11:05 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Eugene Meiners, Chairman

Claims

Associated File: