Board of Supervisors

Agendas, Minutes & Claims

Date: September 24, 2018

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, September 24, 2018

TIME OF MEETING: 9:00 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Secondary Roads:
    1. Motorgrader Quote
    2. Drain(s)
  2. Review/Approve Lease – Fricke Building Parking Lot
  3. Approve Payables
  4. Court House Lighting Discussion
  5. Review Fifth Draft of Employee Handbook
  6. Manure Management Annual Updates:
    1. Denny Kennebeck, Section 13, Roselle Township
    2. Joe Nees, Section 19, Kniest Township
    3. Mike Nees, Section 29, Arcadia Township
    4. Dennis Riesberg, Section 19, Roselle Township
    5. Brian Schroeder, Falcon Site, Section 1, Arcadia Township
  7. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, September 24, 2018 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Richard Ruggles, District 5.

Motion by Meiners, second by Ruggles to approve the agenda as presented. On roll call, all voted aye. Motion by Schettler, second by Bock to approve the minutes of the September 17, 2018 meeting as written with a correction. On roll call, all voted aye. Motion by Bock, second by Ruggles to approve the minutes of the September 21, 2018 meeting as written. On roll call, all voted aye except Schettler who abstained.

County Engineer Dave Paulson discussed a motor grader quote he received from Ziegler, Inc. Paulson presented a trade in value explanation from Scott Morris with Ziegler Cat. Following discussion, motion by Ruggles, second Bock to approve the quote form Ziegler, Inc. for the purchase of a 2018 Caterpillar AWD motor grader. On roll call, all voted aye. Sale price for the 2018 is $327,976 less $50,000 for the trade in of a 2003 Caterpillar 140H and less $4,410 for a credit on the lift group and beacon. Total sale price with trade and credit is $273,566.

Paulson updated the Board on tree root removal in Drain 45 in the City of Lanesboro. Paulson explained Rehab Services will need to remove additional roots, but the work done at this point seems to be working. Chemical treatments to kill the roots was also discussed. Paulson updated the Board on a letter received from the Iowa DOT Office of Local Systems explaining that the DOT is not requiring that the County relieve working days, but are giving permission to if the Engineer feels it appropriate and warranted. Paulson also updated the Board on asphalt projects and wind turbine retro fit work.

The Board reviewed a three-year lease with Howard G. and Patricia A. Drees, for the East 88 feet of Lot 8, Block 11, Original Town of Carroll, which is used for parking at the Fricke Building. The lease will begin September 1, 2018 and end on August 31, 2021. The Board directed County Auditor to forward lease to Drees’ for signature. The Board will approve and sign at a later date.

Motion by Schettler, second by Ruggles to approve payables for payment as presented. On roll call, all voted aye.

Board reviewed manure management annual updates for Denny Kennebeck in Section 13 of Roselle Township; Joe Nees in Section 19 of Kniest Township; Mike Nees in Section 29 of Arcadia Township; Dennis Riesberg in Section 19 of Roselle Township; and Brian Schroeder, Falcon Site in Section 1 of Arcadia Township.

Head of Maintenance Zach Niehaus presented three bids for labor on the proposed lighting project in the Courthouse. D/R Electric $24,975, Drees Co. $26,900, and Wittrock Electric $26,598. Niehaus also presented a quote from Van Meter for materials $16,113. The project would replace current lighting with more energy efficient LED lighting. Following discussion, motion by Schettler, second by Meiners to accept the bid from D/R Electric and Van Meter for a combined project cost of $41,088. On roll call, all voted aye. Expected Mid-American Energy rebates of 8,240 will lower the overall cost to $32,848.

The Board reviewed the fifth draft of the Employee Handbook. The Board discussed sick leave benefits upon termination. Employees and deputies who retire prior to age 65 with a minimum of 15 years continuous service with Carroll County may convert unused sick leave into paid single policy health insurance premiums at the conversion rate of 10 days unused sick leave per one month of paid single policy health insurance. The Board reviewed two options: Option One allows retiring employee 65 or older to transfer the above benefit to his/her spouse provided the spouse is under 65. Option Two eliminates the transfer of the above benefit to the spouse effective December 30, 2020. Following discussion, motion by Schettler, second by Meiners to select Option One. On roll call, Danzer, aye; Ruggles, nay; Schettler, aye; Bock, aye; and Meiners, aye. Motion carried. The Board reviewed section 6.7 Drug and Alcohol Use in the Workplace. Following discussion, motion by Ruggles, second by Bock to remove the reasonable suspicion testing section. On roll call, Danzer, nay; Ruggles, aye; Schettler, aye; Bock, aye; and Meiners, nay. Motion carried.

Ruggles reported on Manning City Council meeting, Friday Board meeting, and REG Ribbon cutting. Upcoming meetings include: Carroll Rotary, Carroll City Council, and CADC.

Schettler reported on Board of Health, Civility meeting, and East West Nishnabotna watershed meeting. No upcoming meetings.

Bock reported on Manning City Council meeting, Coalition of Human Services, Local Planning meeting, Rolling Hills Community Services meeting, REG ribbon cutting, and Friday Board meeting. Upcoming meeting include: Carroll Rotary, Carroll City Council, CADC, RSVP/Foster Grandparent Board, 2nd Judicial District, and 2nd Judicial Executive Board.

Meiners reported on Manning City Council, ISAC Legislative Policy Council, and YES Center. Upcoming meetings include: Carroll Rotary, CADC, Policy Council, and New Opportunities Board.

Danzer reported on Ralston City Council meeting, Carroll County Solid Waste Board meeting, Manning City Council meeting, sign checks at Region XII, Region XII Executive Board meeting, Region XII Board meeting, Wall Lake five-plex groundbreaking, Friday Board meeting, and call with Terry Axman at Mid Iowa Insurance. Upcoming CADC meeting.

County resident Cliff Easton spoke of the proposed jail project. Easton feels the location to the west of the Courthouse is not a good idea and he feels it may hurt local businesses. Easton was also concerned that additional inmates may result in less desirable people in the community.

Motion by Schettler, second by Ruggles to adjourn at 11:16 p.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Claims

Associated File: BILLDAY0918-2.pdf