Board of Supervisors
Agendas, Minutes & Claims
Date: November 19, 2018
NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING
GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS
DATE OF MEETING: Monday, November 19, 2018
TIME OF MEETING: 9:00 a.m. C.S.T.
PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE
PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:
Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business
- City of Coon Rapids – Economic Development Update
- 9:30 a.m. ICIT Tech Team Conference Call
- 10:00 a.m. Public Hearing Construction Permit Application Schon West Site Section 34 Richland Township
- Secondary Roads:
- Asphalt Plans – Arcadia Project FM-CO14(166)- -55-14
- Resolution 2018-014 Reimbursement Bond Regulations Compliance
- Shive Hattery Contract Continuation
- Courthouse Emergency Siren Discussion
- Manure Management Annual Updates:
- A&J Farms, Al & Joanie Lueders, Section 1, Hayes Township, Crawford County
- Don & Doug Gerken Farm, Section 21, Wheatland Township
- Woodford Creek Farms LLP #756, Section 27, Richland Township
- Woodford Creek Farms LLP #755, Section 28, Richland Township
- Woodford Creek Farms LLP #93, Section 22, Richland Township
- Joe Nees, Section 19, Kniest Township
- Mike Nees, Section 29, Kniest Township
- Committee Reports
Comments from those in attendance
The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, November 19, 2018 at 9:00 a.m. Central Standard Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Richard Ruggles, District 5.
Motion by Ruggles, second by Bock to approve the agenda as presented. On roll call, all voted aye. Motion by Meiners, second by Schettler to approve the minutes of the November 13, 2018 meeting as written. On roll call, all voted aye.
Katie Mason, City of Coon Rapids Community Coordinator met with the Board to provide an economic development update. Mason discussed revitalizing Main Street, Center for Excellence, Iowa Living Roadways, Trail connectors, street scape projects, and Iowa Great Places.
Motion by Meiners, second by Bock to approve Carroll County Resolution No. 2018-014, to preserve the County’s eligibility to issue tax exempt bonds for the County Jail and Sheriff’s Office Project, it is necessary for the Board to adopt a resolution declaring the Board’s intent to spend cash and later reimburse those expenses from the proceeds of a bond issue. On a roll call vote, Danzer, aye; Ruggles, aye; Schettler, aye; Bock, aye; Meiners, aye. Motion carried unanimously.
RESOLUTION NO. 2018-014
Resolution relating to financing of a project to be undertaken by the Board of Supervisors of Carroll County, Iowa; establishing compliance with reimbursement bond regulations under the Internal Revenue Code
BE IT RESOLVED by the Board of Supervisors (the "Board") of Carroll County, Iowa (the "County"), as follows:
Section 1. Recitals.
(a) The Internal Revenue Service has issued Section 1.150-2 of the Income Tax Regulations (the "Regulations") dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the County for project expenditures made by the County prior to the date of issuance.
(b) The Regulations generally require that the County make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued borrowing and that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within a certain period after the payment of the expenditure or the date the project is placed in service; and
(c) The County desires to comply with requirements of the Regulations with respect to the project identified below.
Section 2. Official Intent Declaration.
(a) The County proposes to undertake the following project and to make original expenditures with respect thereto prior to the issuance of bonds, notes or other obligations (the "Bonds") and reasonably expects to issue the Bonds for such project in the maximum principal amount shown below:
Maximum Amount of Bonds Expected to be Issued for Project
County Jail and Sheriff’s Office $8,950,000
(b) Other than (i) expenditures to be paid or reimbursed from sources other than the Bonds or (ii) expenditures made not earlier than sixty days prior to the date of this Resolution or (iii) expenditures amounting to the lesser of $100,000 or 5% of the proceeds of the Bonds or (iv) expenditures constituting preliminary expenditures as defined in Section l.150-2(f)(2) of the Regulations, no expenditures for the project have heretofore been made by the County for which the County will seek reimbursement from the proceeds of the Bonds.
(c) This declaration is a declaration of official intent adopted pursuant to Section 1.150-2 of the Regulations.
Section 3. Budgetary Matters.
As of the date hereof, there are no County funds reserved, allocated on a long term basis or otherwise set aside (or reasonably expected to be reserved, allocated on a long term basis or otherwise set aside) to provide permanent financing for the expenditures related to the project, other than pursuant to the issuance of the Bonds. This resolution, therefore, is determined to be consistent with the County's budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations.
Section 4. Reimbursement Allocations.
The County's financial officer shall be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing used by the County to make payment of the prior costs of the project. Each allocation shall be evidenced by an entry on the official books and records of the County maintained for the Bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case of reimbursement of a fund or account, the fund or account from which the expenditure was paid, and shall be effective to relieve the proceeds of the Bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state statute, which would apply to the unspent proceeds of the Bonds.
Section 5. Repealer.
All resolutions, parts of resolutions, or actions of the Board in conflict herewith are hereby repealed, to the extent of such conflict.
Passed and approved this 19th day of November, 2018
CARROLL COUNTY BOARD OF SUPERVISORS
Attest: Kourtney Irlbeck, Auditor
Motion by Ruggles, second by Bock to approve continuing the contract with Shive Hattery for the jail project. On roll call, all voted aye.
Board reviewed manure management annual updates for A&J Farms, Al & Joanie Lueders in Section 1 of Hayes Township Crawford County; Don & Doug Gerken Farm in Section 21 of Wheatland Township; Woodford Creek Farms LLP #756 in Section 27 of Richland Township; Woodford Creek Farms LLP #755 in Section 28 of Richland Township; Woodford Creek Farms LLP #93 in Section 22 of Richland Township; Joe Nees in Section 19 of Kniest Township; and Mike Nees in Section 29 of Kniest Township.
Motion by Bock, second by Ruggles to add Shive Hattery invoices to the agenda. On roll call, all voted aye.
Motion by Ruggles, second Meiners to approve and pay two invoices from Shive Hattery. On roll call, all voted aye.
At 9:30 a.m. the Board participated in a conference call with ICIT Tech team. Discussion centered on the Tech team’s assessment that is scheduled next week. There will be a closed session meeting with the ICIT Tech Team on Thursday, November 29 at 11:00 a.m.
At 10:03 a.m. the chair opened a public hearing for the Joey Schon Construction Permit Application. The proposed structure is an increase in animal numbers only, with no new construction at an existing swine confinement facility in Section 34 of Richland Township. No comments were received. The chair closed the public hearing at 10:06 a.m. Motion by Bock, second by Schettler to recommend approval of the construction permit application to Iowa DNR. On roll call, all voted aye.
County Auditor Kourtney Irlbeck discussed the emergency siren that is on the roof of the Courthouse. Irlbeck explained that siren is powered from the City Hall building. With the remodeling of the City Hall building the City would like the electrical for the siren to be at the Courthouse. Carroll Police Chief Brad Burke was in attendance and was also in agreement that the siren should be powered from the Courthouse. Motion by Schettler, second by Ruggles to allow the siren to be powered by the Courthouse and the County will be responsible for the electrical bill related to the siren. On roll call, all voted aye. The City will continue to maintain and repair the siren and it remains their property.
County Engineer Dave Paulson presented the asphalt project FM-CO14(166)- -55-14. The project is for Delta Avenue from Highway 30 to 300th Street and has an engineer’s estimate of $2,752,971.44. Motion by Meiners, second by Bock to approve the plans and proceeding to the bidding process. On roll call, all voted aye.
Paulson discussed Drain 90 in Section 33 Richland Township, Drain 29 in Section 30 Glidden Township, and Drain 49 in Section 32 Sheridan Township. The drains are in need of repair and the work will be performed by the Secondary Roads Department. Motion by Bock, second by Ruggles to approve repairs on Drain 90 in Section 33 Richland Township, Drain 29 in Section 30 Glidden Township, and Drain 49 in Section 32 Sheridan Township. On roll call, all voted aye. Paulson will do some additional investigating on Drain 29 before work is completed.
Ruggles reported on call from Carroll City Councilperson. Upcoming meeting with the City of Carroll and Carroll Community Schools regarding the fuel depot.
Schettler reported on calls regarding roads and call from Mt. Carmel parishioner regarding an alcohol permit. Upcoming Board of Health meeting.
Bock reported on radio and newspaper interviews. Upcoming Rolling Hills Community Services Region Board meeting.
Meiners reported on Shive Hattery meeting, ISAC meeting, and YES Center Board meeting. Upcoming radio and newspaper interviews and CADC.
Danzer reported on drain issues and Region XII Board meeting. Upcoming Wesco Board meeting.
Ronnie Schagt addressed the Board concerning the Danner grain leg and addressed Schettler regarding his letter to the Editor.
Motion by Ruggles, second by Bock to adjourn at 10:59 a.m. On roll call, all voted aye.
Kourtney Irlbeck, Auditor, Marty Danzer, Chairman